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An Innovative Solution for Managing Consignment Stock and Medical Devices

rfid smart cabinet for managing consignment stock and medical devices

The RFID Smart Cabinet offers an innovative solution for managing high value medical devices and consignment stock. The RFID Smart Cabinet automates the management of medical devices and consignment inventory with real time tracking of inventory from the medical vendor to the patient. These innovative cabinets help to reduce hospital costs by eliminating stock-outs and expired medical items.

In facilities where medical device and consignment inventory is managed manually, up to 50% of nurses time is misused. Items can be misplaced, out of stock or wasted because they’ve reached their expiration dates. To overcome these challenges, hospitals typically raise inventory levels to avoid shortage, which simultaneously raises the cost and lowers the efficiency of the inventory management system. The RFID Smart Cabinet provides the right solution for inventory management. (view images of the RFID Smart Cabinet)

How the RFID Smart Cabinet Works

vendor places rfid tags on consignment stock and medical devicesBased on the advantages of RFID technology, every item is tagged with an RFID label, a wireless identity with a unique global serial number that carries all the information in one data source. Devices tagged and shipped from the vendor’s warehouse are recorded and then stored in the Smart Cabinet by hospital staff.

In preparation for or during a procedure, the pre-approved staff use their id badge to unlock the cabinet, enabling detailed item traceability that includes the time the doors opened, which item was removed, and who removed it. At the same time, patient’s records are automatically updated with all procedural information. The user friendly process has minimal affect on daily routine.

The full proof over-the-cloud solution can automatically scan its entire content within seconds, reliably detecting removed items with zero mistakes. After the procedure, each consumed item is scanned and unused items are returned to the RFID Smart Cabinet. The inventory records are immediately updated and available on a secure cloud server and accessible in real-time by both hospital departments and associated medical vendors.

Benefits of Using the RFID Smart Cabinets for Managing Consignment Stock and Medical Devices

open the rfid smart cabinet with an id badge

The automated system typically reduces inventory levels by 30% with 100% eliminated loss on expired items. Consumed medical items are automatically linked to patient’s accounts, enabling accurate cost capture and corresponding invoicing. Nurses no longer need to track the used or expired items, enabling a significant rise in direct patient care. And with no stock-outs, doctors are guaranteed to have devices readily available when critically needed.

As the information is linked to the medical vendor’s warehouse, vendors can remotely monitor their high value devices, which makes for faster item replenishment and automatic billing. And while inefficient manual inventory tracking often leads to expensive hospital versus vendor disputes, the RFID Smart Cabinet facilitates agreement between the parties regarding the use of tracked items and payments for the use of consigned stock. The cabinet solution resolves pressing challenges that hospitals face today with an ongoing flow of reliable data. And it can be used in any intervention room including operating rooms, cath-labs, ep labs, eye clinics, interventional radiology, and pharmacies.

Contact Us for RFID Smart Cabinets for Managing Consignment Stock and Medical Devices

Southwest Solutions Group® supports hospitals by providing numerous automated storage solutions including RFID Smart Cabinets. To learn more about this efficient solution for managing consignment stock and high value medical devices, contact us at 1-800-803-1083 or send us a message.


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