Mailroom furniture systems provide an organized and efficient workflow for businesses that handle large volumes of incoming and outgoing mail, including corporate offices, government buildings, and universities. Despite increasing electronic communication, most businesses still rely on and receive traditional mail communications.
One of the primary goals of mailroom furniture systems is to maximize the use of space and provide optimal storage solutions for packages and mail. If your business handles large volumes of mail, you need a mailroom designed to make your workflow as efficient as possible. This guide will explore everything you need to know about designing a practical and functional mailroom.
Read on to learn about mailroom furniture systems’ benefits, design considerations, and components. To see more office storage solutions, visit our market page.
Depending on the organization’s needs, mailroom systems can vary in size and complexity. Some small businesses may only require a basic mail sorting station, while larger organizations may need more complex systems to manage a high volume of incoming and outgoing mail.
Designing a mailroom requires careful planning and consideration of various factors to ensure that it is functional, efficient, and meets the specific needs of your business. Here are some key factors to keep in mind when designing a mailroom.
A well-designed workflow can help ensure that mail and packages are handled efficiently and accurately. The mailroom workflow typically involves four steps: receiving, sorting, processing, and delivery. Consider what processes, equipment, furniture, and layout are necessary to facilitate an effective workflow in your mailroom.
Space and Layout
The size and layout of your mailroom space will be a critical factor in determining the type and amount of furniture needed. Consider factors such as the number of staff, the volume of mail, and the types of packages that will be handled.
The mail sorting process is a crucial part of any mailroom. A well-designed mailroom sorter can help ensure incoming and outgoing mail is organized and distributed quickly and accurately. Consider the different types of mail that will be handled and choose a sorting system that is flexible enough to accommodate all types.
Mailroom storage is essential to keep mail and packages secure and organized. Cabinets, shelves, and other storage solutions should accommodate mail and packages of various sizes. Ensure you have sufficient storage space that is easy to access and keep organized.
Don’t forget to consider the security of the mailroom when selecting furniture. Choose furniture that allows for secure storage of sensitive materials and restricts access to authorized personnel only.
Don’t forget to consider the needs of your employees when selecting mailroom furniture. Make sure the furniture is comfortable and ergonomic and accommodates standing or sitting tasks. Other design factors include the placement of windows, lighting fixtures, and HVAC systems to ensure the mailroom is well-lit and well-ventilated.
Components of Mailroom Furniture Systems
The main components of mailroom furniture systems include mail sorters, mail tables, and mail carts. These elements work together to create a streamlined process for sorting and distributing incoming and outgoing mail. The best mailroom systems are modular, allowing them to be easily reconfigured or expanded. View common types
Mail sorters are the backbone of mailroom furniture systems. These are typically metal or laminate and come in various dimensions and configurations. Mail sorters are designed with slots for sorting and organizing mail.
Our mail sorters feature slide-out adjustable shelves to accommodate different types of mail. The shelves come equipped with easy-to-use label holders for organization and efficiency. Standalone and tabletop sorters are available.
Mailroom tables are typically used for sorting and organizing mail and packages. They come in various sizes and configurations to fit different needs and can be equipped with shelves and storage compartments.
The mailroom cabinets store mail and packages before the sorting and distribution process. These cabinets may be lockable to ensure that mail is kept secure. You can choose from a variety of cabinets and casework kits with features including hinged or sliding doors, shelves, mail drop slots, key locks, and integrated tabletop sorters.
Mail carts are another common element of mailroom furniture systems. These carts make it easy to move large volumes of mail or packages between different areas of your facility.
Pass-Through Mail Slots
Pass-through wall mail slots are mailroom solutions designed to save space while streamlining the sorting and distribution of mail. These sorters are typically installed in walls or partitions, allowing mail to be passed through the wall from one room to another—for example, from the mailroom to its intended destination. The mail slots are typically designed to accommodate standard envelopes and documents but may include larger compartments for packages or bulk mail.
Hanging Folder Mail Sorters
Hanging folder mail sorters are mailroom storage solutions with innovative designs. These mail sorters feature racks of hanging file folders that can store and organize mail more efficiently than horizontal slots since the folders can compress to eliminate wasted air space. Hanging folder mail sorters are ideal for low-activity materials or infrequently delivered mail.
High-Density Mailroom Storage Systems
High-density mailroom storage systems maximize the storage capacity of a mailroom while also improving the organization and accessibility of mail and packages. These systems benefit larger organizations with high incoming and outgoing mail volumes.
Lektriever mailroom storage machines are automated high-density storage systems that use a vertical carousel design to save space, maximize storage capacity, and provide quick and easy access to stored mail. They can also accommodate hanging folder mail storage.
Mailroom Package Lockers
Mailroom package lockers are a popular solution for managing the growing volume of packages delivered to offices, universities, apartment buildings, and other locations. These automated lockers provide a secure and easy way for recipients to pick up their packages at a convenient time. Visit our online store to see our office storage products.
Mailroom Sorting Furniture Prices
See specifications and pricing for bulk sorting shelving, stand-alone and tabletop sorters, mail tables, mailroom casework and kits.
See All Mailroom Furniture
Bulk Sorting Shelving
Mailroom Furniture Kits
Stand Alone Sorters
Table Top Sorters
Mailroom Sorter Accessories
Contact Us for Mailroom Storage Solutions
Southwest Solutions Group® provides design and installation services for custom mailroom furniture and organization systems. We will also provide a free consultation to determine your needs and specifications before the design begins. To learn more or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.
“Working with Southwest Solutions including Matt, Susan, and especially Brad was great. They provide amazing customer service. Brad and the install team were especially great. Very professional, easy to work with, and did the work quickly and very well with very little input from us. If we need help with carousel storage moves, parts, or new equipment we will start with Southwest Solutions. ”
“The team at Southwest Solutions were nothing short of fantastic. First meeting with Craig, I received a customized design, in person, based on my office needs while still maintaining an efficient layout and being cost effective. Craig explained everything clearly, allowing me to understand that as modular mill-work, I would be able to move it if I ever changed offices, but without the added sales pressure to immediately make a decision. Once I had decided, I worked with Chris who assisted in picking out the finishes and scheduling the delivery and installation. The professionalism of Craig and Chris spoke volumes and I would highly recommend anyone looking to transform or fit-out an office to contact Southwest Solutions.”
“I want to let you know that we all really appreciated your team mentality, professionalism and dedication shown on this project. It was a pleasure working with you and your office and we look forward to many more. Please pass along my gratitude to everyone who worked on this project. Thanks! ”
“I just want to take a minute to let you know how good of a job your install crew did yesterday. They were quick, fast, courteous and very consensus during the install. They were awesome to say the least. Being in the service business ourselves, we know that you can never hear the words “Good Job” often enough. Please pass this along to your crew.”