For many law enforcement agencies, storing and managing case files, warrants, fingerprints, incident reports, personnel records, evidence and property logs, and other police records can become a headache. As the files accumulate, departments may find their filing cabinets taking over their space, with no room to expand. File shelving for police records can help solve this problem.

Traditional file cabinets are the most common file storage option, but there are more efficient ways to store records. Below are some efficient alternatives to storing police records.

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Open File Shelving

File Storage for Police RecordsA cost-effective method for improving file storage is converting to open file shelving. Open file shelves eliminate file drawers, use vertical space, and provide maximum flexibility. Open file shelving uses up to 60% less space than traditional file cabinets. And the shelves can be adjusted to store files of various sizes and store other materials such as boxes, binders, drawers, supplies, and more. Open file shelving units can be equipped with rolling security doors that raise and lower over the shelves, either manually, by remote control, or by a touchpad requiring an access code. You can read more about open file shelving here.

High-Density Storage Shelving

High-density file shelving is a popular solution for law enforcement file storage. While open file shelving reduces floor space requirements by up to 60%, high-density file shelving can reduce the floor space by up to another 50%. High-density file shelving mounts lateral file cabinets or open file shelves on floor tracks, allowing shelves to compact together, eliminating the static aisles between rows of shelves. High-density file shelving uses a moveable access aisle that is open when needed.

The high-density file shelving is available in either a hand crank rotating handle or a push-button powered option with safety features to protect personnel in the moveable aisle. Read about the advantages of high density shelving

Sliding File Shelving

File Storage Shelving for PoliceSliding file shelving is another cost-effective solution for storing police records in less floor space. Sliding file shelving stack units two or three rows deep on tracks, with the front file shelving units sliding laterally to allow access to the file units behind. Sliding file shelving is excellent for storing less frequently accessed files or file boxes on the back shelves and more frequently accessed records on the front shelves.

Sliding file shelving units can be equipped with rolling security doors to secure stored records, like stationary open file shelving. Sliding file shelves are available in various sizes and configurations to meet your space needs.

Sliding file units can mount your existing file cabinets on the rolling carriages, like the high-density file shelves. You can find more details about sliding file shelving here.

Pull-Out File Shelving

Pull-out file shelves are another versatile option for storing files in limited space. The compact shelving units slide out from the wall on wheels for quick access to stored records. Users can pull a shelf out from the wall using either a three-spoke hand crank or a pull handle. The rolling file cabinet shelves operate independently, enabling multiple users to access different shelving units simultaneously. In addition, key locks are available on the shelving units for increased security.

These units are great for optimizing storage in a small area. You can learn more about pull-out file shelving here.

Rotary File Cabinets

Shelving for Police FilesRotary file cabinets are another unique way to store police records in limited space efficiently. These double-sided file cabinets revolve to allow access to both sides of the storage compartment. They also rotate closed to keep the contents secure when not in use.

These file cabinets provide immediate visibility to 50% of the stored records at a time. The cabinets are a great way to maximize storage capacity in a limited space. The double-sided design enables up to a 400% increase in storage capacity compared to traditional file cabinets in the same space. Rotary file cabinet interiors are adjustable and store different items, including top-tab files, boxed records, fingerprint cards, and binders. Security drawers and cabinet key locks are available for document security.

Powered Filing Carousels

Records Shelving for PolicePowered filing carousels are another unique option for efficient file storage for police records. These powered filing cabinets contain a series of vertically arranged revolving file shelves or drawers. At the push of a button, the shelves rotate to bring the desired shelf to the user at an ergonomically positioned work counter.

Powered filing carousels make efficient use of available storage space. With their vertical design, they turn overhead air space into storage space. Compared to traditional file cabinets, the file carousels offer over 50% savings in floor space.

Another benefit of the filing carousels is the increased access to stored files. The carousel brings the information directly to the user, eliminating the time it might take to search for traditionally stored files and the difficulty of accessing files on high or low shelves. And when it comes to security, the carousel has a lockable door and optional software to track file transactions. You can learn more about powered file cabinets here.

Police Records Document Scanning

While file shelves are a great way to optimize storage space for police records, it can also be worthwhile for some law enforcement agencies to consider making their records management paperless. Southwest Solutions Group provides professional and secure CJis certified document scanning services to digitize your records for greater security, quicker access, and immense savings on storage space and costs. You can learn more about our document scanning services here.

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Contact Us for File Shelving for Police Records

Southwest Solutions Group® provides design and installation services for file shelving for police records. Free consultations are available to determine you and your business’s exact needs before the design process begins. To learn more or to speak with a storage specialist, call us at (800) 803-1083 or send us a message today.


Public Safety Testimonials

nebraska state patrol

“Southwest Solutions is highly professional and knowledgeable in the area of digital scanning. My organization has been working with SSG on scanning your highly sensitive and complex records. Their expertise has been extraordinarily beneficial to us as nobody in our organization has any knowledge of this process. They were able to easily guide us through the process, ask us the right questions and explain the pros and cons to help us decide how to complete this project. I would STRONGLY recommend SSG for anyone who is considering digitizing records.”

Nebraska State Patrol
Rogers Police Department

“The installation guys were very professional, courteous and efficient. There was not much room to work but they managed to get the job done quickly, allowing space for me to continue to work and watch them at the same time. They vacuumed and cleaned up all the packing material/boxes exhibiting true professionalism. Thank you for doing such a wonderful job in a remarkably short amount of time.”

Rogers Police Department
Crawford County Sheriffs Department

“We had no issues with our new Spacesaver Units, before, during, or after installation, and I attribute this to Larry’s professionalism. I’d also like you to know that if the future presents a need for additional items that your company supplies, I would not hesitate to contact your company based on Larry, the service he provided, and the way he represented your company. ”

Crawford County Sheriff's Department
City of Laredo Police Department

“The sales representative and installers were extremely professional and helpful. Our products we delivered and installed as scheduled. I was very proud to take pictures of our installation and show it off to our administration. We are very satisfied with the improvements to our department thanks to the products you have installed.”

City of Laredo Police Department

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