Storing a large number of paper files in limited office space can be a frustrating challenge that often leads to disorganization and difficulty locating files when needed. High-density file storage systems alleviate these challenges, allowing you to store more files in less space and keep them organized and easily accessible.
High-density mobile shelving systems are innovative solutions designed to store a large number of file folders in a compact, mobile form. Unlike traditional static shelving storage, these systems utilize floor tracks that enable entire rows of shelving to slide together, creating an aisle only where needed. This space-saving design allows organizations to maximize their storage capacity while maintaining quick and convenient access to files.
This article will discuss the benefits, features, and real-life applications of high-density mobile storage and file systems. To see more office storage solutions, view our market page.
High-density filing systems maximize your file storage capacity, allowing you to store more files in smaller areas. A high-density mobile shelving system can store over twice as many files in the same floor space. Using open file shelving units in a high-density mobile system, you can make the best possible use of your valuable space, which will be especially beneficial for businesses with limited storage space or those experiencing rapid document growth.
High-density mobile filing systems can significantly reduce the footprint required for file storage units, even cutting your storage space requirements in half. Eliminating wasted space between fixed aisles allows you to use office space more efficiently, reclaiming valuable space for more productive purposes.
Improved File Accessibility
High-density mobile storage systems provide easy access to stored files. The compact, high-capacity filing system eliminates the need for excessive walking and searching through file cabinets and fixed aisles, reducing time spent searching for specific files. With two simple modes of operation for accessing the system, users can retrieve desired files quickly, improving productivity, streamlining workflow, and improving employee morale.
High-density mobile filing systems can be customized for optimal file organization, with options such as adjustable shelves, dividers, and labeling systems. We recommend a color-coded file folder labeling system. This level of customization allows for efficient file categorization, making it easier to find and retrieve specific documents when needed.
Security and Access Control
High-density filing systems help you maintain compliance with security features to protect sensitive or confidential information. From simple key locks to more sophisticated electronic access control systems, you can choose the options that provide the level of security your documents require.
High-density mobile systems are available in two modes of operation. Mechanical-assist systems are operated manually with ergonomic handles, while powered systems move automatically at the push of a button. Each model comes with safety features.
Mechanical-assist high-density mobile shelving comes with a carriage lock to prevent shelves from moving while someone is accessing the system. Additionally, a metal safety sweep plate runs along the base of each carriage and will stop carriage movement if depressed by a person’s foot or an object in the aisle.
Powered systems come standard with a photobeam safety sweep sensor that serves the same purpose. The infrared light beam runs the length of each carriage at floor level and will stop carriage movement if the beam is interrupted by a person’s foot or an object. Additional aisle entry sensors are also available.
When it comes to specifications, high-density mobile file storage systems can be custom-built to almost any dimension. Standard increments are down to 1/8″ for width, 6″ for depth, and 1.5″ for height. High-density mobile filing systems can accommodate all types of shelving and racks, including filing cabinets, and a wide variety of accessories, including drawers, doors, and dividers, are available. Visit our online store to see our office storage products.
One client worked with Southwest Solutions Group to achieve more efficient storage for their 813 linear feet of files. The client considered purchasing 61 five-drawer lateral file cabinets to house these files. Instead, our team proposed a Spacesaver high-density filing system, which housed all the client’s files with 25% savings.
A high-density system could provide the equivalent storage capacity of 164 five-drawer storage cabinets in the same space the 61 file cabinets would have occupied. With this investment, the client saved money and freed up enough floor space for two additional private offices, reducing their monthly lease space cost.
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Contact Us for High-Density File Storage
Southwest Solutions Group® provides design and installation services for Spacesaver high-density filing systems. We will also provide a free consultation to determine your needs and specifications before the design begins. To learn more or to speak with a specialist, call us at 800-803-1083 or send us a message today.
“Working with Southwest Solutions including Matt, Susan, and especially Brad was great. They provide amazing customer service. Brad and the install team were especially great. Very professional, easy to work with, and did the work quickly and very well with very little input from us. If we need help with carousel storage moves, parts, or new equipment we will start with Southwest Solutions. ”
“The team at Southwest Solutions were nothing short of fantastic. First meeting with Craig, I received a customized design, in person, based on my office needs while still maintaining an efficient layout and being cost effective. Craig explained everything clearly, allowing me to understand that as modular mill-work, I would be able to move it if I ever changed offices, but without the added sales pressure to immediately make a decision. Once I had decided, I worked with Chris who assisted in picking out the finishes and scheduling the delivery and installation. The professionalism of Craig and Chris spoke volumes and I would highly recommend anyone looking to transform or fit-out an office to contact Southwest Solutions.”
“I want to let you know that we all really appreciated your team mentality, professionalism and dedication shown on this project. It was a pleasure working with you and your office and we look forward to many more. Please pass along my gratitude to everyone who worked on this project. Thanks! ”
“I just want to take a minute to let you know how good of a job your install crew did yesterday. They were quick, fast, courteous and very consensus during the install. They were awesome to say the least. Being in the service business ourselves, we know that you can never hear the words “Good Job” often enough. Please pass this along to your crew.”