The security of your vehicle fleet begins with the keys. And if you don’t have an effective fleet key management system, you risk keys being misplaced, returned late, stolen, or accessed by unauthorized users.

Manual key management can’t provide the security and efficiency required to manage a large fleet. It’s unrealistic to expect a manager to supervise each transaction every time an employee needs to access a key, but giving all employees unsupervised access to hundreds of stored keys is far too risky.

Automated fleet key management systems like the high-security automotive key cabinet solve these problems by providing real-time key tracking and maximum key security. Read how an automated key management system like the automotive key storage cabinet can benefit your car dealership or business. You can also check out all of our automotive storage solutions here.

automotive icon

See More Automotive Storage Solutions

Why You Need an Automated Fleet Key Management System

Car key storage tracking cabinetsAn automated key management system is a must-have for car dealerships and any other business with a large fleet. These key control systems save you money by increasing your fleet’s security, accountability, and efficiency.


An effective key management system prioritizes your key security. Automated key tracking systems minimize the risk of losing or misplacing keys by controlling access to keys and recording each transaction.


Automated fleet key management systems allow you to track keys in real-time so that you’ll always know who has each key at any given time.


By streamlining the process of checking out and returning keys, automated fleet key management systems increase the efficiency of your operations. With no need for manual supervision of each transaction, employees have 24/7 access to the car key storage system.

High-Security Automotive Key Storage Systems

automotive fleet key tracking cabinetThe high-security automotive key cabinet is a superior automated fleet key management system utilized by many car dealerships and other automotive enterprises. This high-capacity cabinet stores keys in individually sealed compartments and provides the highest level of security for your fleet management.

To access a key, an employee must first pass an identification process using biometric (fingerprint) identification, an access card or tag, or a username and password. Next, the user selects the desired key from a list on the touchscreen according to their authorization level. Once the key is selected, the compartment in the storage drawer unlocks for quick and easy access. All other compartments remain locked throughout the process, preventing unauthorized access to other keys. Visit our online store to see our automotive storage products.

Other features of the automotive key cabinet include:
automated key tracking system

  • Capacity to store up to 1,782 keys in a single cabinet
  • Freestanding, desktop, and wall frame unit options
  • Real-time key tracking
  • Users can input the purpose of using a key and other relevant information such as vehicle mileage
  • You can control who is authorized to access each key during specific hours
  • Alerts the manager and user when a key is not returned by a preset time
  • Wireless video camera documents each transaction
  • Can be configured to store additional valuables such as license plates, documents, and parts
  • Smooth integration with most DMS systems

Contact Us for Fleet Key Management Systems

Southwest Solutions Group® provides design and installation services for fleet key management systems for car dealerships and other automotive businesses. We will also provide a free consultation to determine your exact needs and specifications before the design begins. To learn more or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.



Automotive Testimonials

crain buick gmc

“I just want to take a minute to let you know how good of a job your install crew did yesterday. They were quick, fast, courteous, and very consensus during the installation. They were awesome, to say the least. Being in the service business ourselves, we know that you can never hear the words “Good Job” often enough. Please pass this along to your crew.”

Crain Buick GMC
filing system and equipment relocation

“Thanks for getting our Compact Pallet Rack system completed on time with little disruptions to our operation. Jim did a great job of listening to understand our needs and was able to design a system that works well for us. Kerry and the installation group were great. They were well organized and left the area very clean every day and at the end of the project.”


“We are coming up on a year since we installed the file system here at Bill Heard Chevrolet, and we continue to be more than happy with the outcome. The barcode tracking software system tracks the documents for us and is easy to maintain and use. There is something to be said about keeping things simple. We really like the way it interfaces with our software and populates fields for us automatically on a daily basis. Your guidance in the project was the best deal of all though. Your help in the setup and advice on what would work and what might not work saved us a lot of time and money. Again, thanks so much for your help and count on us as another satisfied customer.”

Bill Heard Chevrolet

See more Automotive testimonials