Document Scanning Services that are CJIS Security Policy Compliant
Paper records are expensive to maintain; they take up a lot of space and require numerous personnel to manage. Criminal Justice Information (CJI) has the additional requirement of maintaining compliance with the Criminal Justice Information Services (CJIS) Security Policy. An easier and more efficient way to store, manage, and keep CJI secure is to convert it from paper to digital documents. We provide document scanning services that are CJIS compliant that will help your law enforcement agency easily transition from costly paper records to efficient digital documents. (watch a video to learn more about the benefits of our document scanning services)
How the CJIS Security Policy Affects Document Scanning
The FBI’s Criminal Justice Information Services (CJIS) Security Policy requirements are continuing to move towards a higher level of access and security for both paper and electronic documents. The main premise of the CJIS Security Policy is to provide appropriate controls to protect the full lifecycle of Criminal Justice Information (CJI).
One specific rule that went into effect in 2012 requires government agencies to keep a list of contractors and vendors who have successfully completed a background investigation. Anyone who has access to CJI in any format must be subject to a state and national fingerprint-based record check. This includes all vendor and/or contractor employees: delivery drivers, box storage companies, scanning contractors, outsourced administrative, etc. Also, the CJI data must be secure at all times and access to the data needs to be limited to authorized personnel.
We make sure to use CJIS compliant staff when digitizing documents that contain CJI. We also provide a “secure file transfer” service that helps attorneys share this information within and outside their organizations once they migrate from paper to digital formats. Finally, we are able to assess what tools, products and/or services are relevant to your specific needs for meeting the CJIS Security Policy requirements.
Contact Us for CJIS Security Policy Compliant Document Scanning Services
To learn more about our CJIS Security Policy compliant document scanning services, give us a call at 1-800-803-1083 or send us a message. You can also try our document scanning services for free. We will scan, index, and upload a box of your records, so you can see exactly how our document scanning services work.