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how paper records are holding your business back

cost-recreate-file-misfile-documentIf your office still relies entirely or mostly on paper records, then you're familiar with the painstaking process of having to search through piles or boxes of paper to find the document you need. On average, employees actually spend about one-fourth of their day just looking for the information they need to do their jobs. Maybe you've thought about converting to a paperless office, but you have so many documents that you think it would take too much time and money to scan them all. Luckily, going paperless isn't nearly as time-consuming or expensive as you might think with software for digitizing paper records, and will save your company thousands of dollars per year in the long run.

Start Converting to a paperless office

While document scanning services are always available for your company to use, you can also start digitizing paper records on your own with paper capture software. Digital capture software works with other lines-of-business software to streamline document digitization on any scanner. And paper isn't the only thing you can digitize: you can also import images and documents from existing systems such as fax servers and other devices. Whether you plan on having a single scan station or multiple company-wide stations, software for digitizing paper records has the scalability to work with your and your business plans. You can also implement custom processes to automatically index data and streamline digitization with user-friendly point-and-click setup.

other benefits of converting to a paperless office

start converting to a paperless office with digitizing paper softwareAs you have read, there are multiple benefits that come with converting to a paperless office, both long and short term. There are countless other benefits to using software for digitizing documents other than what has been mentioned here, such as:

  • Centralization of capture and indexing functions or distribution of them across multiple systems
  • Better accuracy with quality control options and index field verification
  • Integration with Enterprise Content Management (ECM) and other line-of-business systems and applications
  • Customizable workflows
  • Job and task prioritization
  • Automatically route batches with batch assigning and processing
  • Productivity tracking
  • Value matching and data merging capabilities for populating index information
  • Barcode and optical character recognition (OCR) eliminates keystrokes

contact us for software for digitizing paper records

Southwest Solutions Group® provides consultation and implementation services to businesses who are ready to start converting to a paperless office. If you'd rather have an outside company scan your documents for you, you can also try our document scanning services for free. To learn more or to speak with an information management specialist, call us at 1-800-803-1083 or send us a message today.

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