property & evidence storage in less space

high density managing evidenceA state police agency was facing a challenge in regard to the critical functions of protecting evidence through the chain of custody in their crime laboratories while providing secure, long-term storage for evidence and property in their headquarters’ central repository. The solution was tailored specifically to match the agency’s process for managing their property and processing evidence: high-density mobile storage combined with non-pass-through evidence lockers.

The agency struggled for years with the task of managing property and processing evidence for 3,000 state troopers as well as virtually all levels of law enforcement throughout the state. Storage complexity also grew as a result of the new technology center that includes separate trace/biological, ballistics, and Controlled Substances (CDS) laboratories. These new labs drove the need for a storage system that would preserve the integrity of evidence throughout the chain of custody, safely and securely store items such as weapons, ammunition, and CDS, ensure that only authorized personnel had access to this evidence, facilitate documentation of evidence handling at every step, and optimize their existing space without expanding their facility.

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solution & results

A unique mix of high-density mobile storage systems and non-pass-through evidence lockers were engineered and installed. The storage system covers virtually every aspect within the chain of custody and includes:

  • A mechanical-assist high-density mobile storage system at central storage for incoming and outgoing evidence
  • 31 customized non-pass-through evidence lockers for trace and biological evidence
  • 51 evidence lockers for firearms storage
  • Three more mechanical-assist high-density units for ammunition storage, case files, and central storage

mobile evidence storage

At headquarters, there was very limited space for property and evidence storage. In addition, stationary shelving, static pallet racking, and traditional file cabinets impeded staff members’ abilities to access items quickly and handle them in accordance with standard procedures. Though the volume of evidence continued to grow, building expansion was not an option. A long-term storage solution was needed to allow quick access to evidence, make the best use of severely limited space, and ensure the safety of all staff members.

In the central repository, powered high-density mobile storage systems were installed to solve these challenges, including four systems for general property evidence, a system for storing firearms, a system for storing CDS, and a system for personnel files. Four powered mobile systems that are ten feet high, 18 feet long, and 52 inches deep are used at headquarters to house everything from tire rims to computers. The systems incorporate heavy-duty shelves in various heights to accommodate property and evidence of a wide variety of sizes. In the labs, non-pass-through evidence lockers were customized to fit under the scientists’ desks for extra security and space savings.

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Contact Us

Southwest Solutions Group® provides design, installation, and customization services for high-density mobile storage systems for managing property for all types of applications, including public safety and law enforcement. We will even provide you with a free consultation to determine your exact storage needs and expectations before the design process begins. For more information or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.

Public Safety Testimonials

nebraska state patrol

“Southwest Solutions is highly professional and knowledgeable in the area of digital scanning. My organization has been working with SSG on scanning your highly sensitive and complex records. Their expertise has been extraordinarily beneficial to us as nobody in our organization has any knowledge of this process. They were able to easily guide us through the process, ask us the right questions and explain the pros and cons to help us decide how to complete this project. I would STRONGLY recommend SSG for anyone who is considering digitizing records.”

Nebraska State Patrol
Rogers Police Department

“The installation guys were very professional, courteous and efficient. There was not much room to work but they managed to get the job done quickly, allowing space for me to continue to work and watch them at the same time. They vacuumed and cleaned up all the packing material/boxes exhibiting true professionalism. Thank you for doing such a wonderful job in a remarkably short amount of time.”

Rogers Police Department
Crawford County Sheriffs Department

“We had no issues with our new Spacesaver Units, before, during, or after installation, and I attribute this to Larry’s professionalism. I’d also like you to know that if the future presents a need for additional items that your company supplies, I would not hesitate to contact your company based on Larry, the service he provided, and the way he represented your company. ”

Crawford County Sheriff's Department
City of Laredo Police Department

“The sales representative and installers were extremely professional and helpful. Our products we delivered and installed as scheduled. I was very proud to take pictures of our installation and show it off to our administration. We are very satisfied with the improvements to our department thanks to the products you have installed.”

City of Laredo Police Department

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