7 Million Documents, 350,00 Records, Two Months
A long-term expansion plan in place for a hospital required better use of space and utilization of electronic medical records. Read about how Southwest Solutions Group® worked closely with the hospital to digitize over 7 million document pages for the scanning project, with more documents scanned in just two months than all of the hospital departments combined over a multi-year period.
Scanning & Digitizing Multiple Formats
SSG worked with the entire team including IT, the medical director, and staff to develop a plan that would digitize their documents and still allow them to continue serving patients. We identified innovative ways to pull and pack specific years to be scanned first, and provided storage and retrieval during the scan process, as well as shredding upon completion of the quality control timeline specified by the hospital.
Three thousand boxes of records were manifested and packed by SSG, in addition to document prep and scanning of over 350,000 records and seven million pages with a variety of document types including standard paper, ultrasound film, and EKG strips in color, black and white, and greyscale. Additionally, SSG also identified records that were past their retention date and purged them from the shelves. Records were stored in secure physical storage during the entire process and for 120 days after completion, when they were shredded according to HIPAA standards.
The project provided valuable information and cost savings to the hospital. In fact, they even decided to continue migrating additional medical records and conduct a full analysis for digitizing their medical records for all affiliated clinics and hospitals.
Contact Us About HIPAA Compliant Document Scanning
Southwest Solutions Group provides document scanning and digitizing services to all types of industries such as healthcare. All of our scanning services are completely CJIS and HIPAA compliant and are available on GSA and TXMAS contracts. Our offsite scanning technology will scan your documents at a rate of 400 pages per minute to ensure your project gets completed on time. We will even scan, index, and upload a box of your records for free so you can try our services before you buy.
For more information or to speak with a document scanning specialist, call us at 1-800-803-1083 or send us a message today.