How Hospital Weight-Based Inventory Systems Work

Weight-based inventory systems are an automated form of PAR inventory management that eliminates the need for manual supply counting. Supply bins are suspended from or set on scales integrated with a software system that uses weight changes to record transactions. When the bin reaches an indicated weight, a replenishment order is automatically generated and sent to supply staff using RFID technology. The software also lets administrators view up-to-date quantities at each storage location at any given time for accurate, real-time inventory visibility.

Weight-based inventory systems are most useful for frequently used items and can be for chargeable or non-chargeable items. When considering implementing a hospital weight-based inventory system, here are some more things to keep in mind:

• You may have to reconfigure the layout of your storage locations to facilitate the weight-based bin system.
• Items of different weights cannot be stocked in the same bin, which could become an issue when transitioning to new products or stocking substitute products.
• When designing a weight-based bin system, ensure there is adequate vertical and horizontal space between each bin, as contact between bins can cause errors in weight readings.
• A weight-based system can be integrated as a hybrid solution with another inventory system, such as the two-bin Kanban system.

Benefits of Weight-Based Inventory Management

Efficiency

Weight-based inventory systems improve the efficiency of hospital inventory management. First, a weight-based system helps clinicians work more efficiently as they do not have to be involved in inventory reporting. Unlike alternate systems that require clinical staff to press a button or scan a barcode to report when a bin needs restocking, the weight-based system requires no action on the part of clinicians. Visit our online store to see our healthcare storage products.

The weight-based inventory system also simplifies the jobs of supply stockers, who no longer have to take manual inventory counts. Instead, refill orders generate automatically, saving time and labor costs.

Accuracy

Weight-based inventory management provides unparalleled accuracy for inventory control. While manual counting has a high risk of errors and inaccuracies, the weight-based system allows you to see accurately how much inventory you have in stock at any given time and provides comprehensive transaction data for demand planning.

Customizability

No matter your storage situation, a hospital weight-based inventory system can be designed to be compatible with your existing storage infrastructure. Fixed bin systems and portable weighted bins are available options, and hybrid systems are customizable to meet your storage needs.

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Contact Us for Hospital Weight-Based Inventory Systems

Southwest Solutions Group® provides design and installation services for weight-based inventory systems for hospitals on GSA, Vizient, and various other Group Purchasing Organization contracts. We will also provide a free consultation to determine your exact needs and specifications before the design begins. To learn more or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.