Private University Improves Evidence Tracking With Smart Evidence Lockers
A private university needed a more secure way for campus safety officers to store, retrieve, and track police evidence and shared assets. Southwest Solutions Group delivered a 16-door smart evidence locker system with touchscreen access, RFID-based officer authentication, and audit trail visibility.
Download Case StudyCompleted for a university campus safety and security department managing police evidence and shared asset control.
Completed for a campus security operation serving the northern Arizona higher education region.
The project supported a law enforcement and campus security workflow for controlled evidence and asset handling.
A secure locker system replaced a largely manual process for storing, retrieving, and tracking evidence and shared assets.
SSG Smart Locker Technology provided controlled compartments, touchscreen access, RFID authentication, and activity tracking.
The goal was to improve security, access control, visibility, and accountability for the campus safety evidence and asset process.
Manual Evidence Storage Limited Tracking and Visibility
The university’s campus safety team managed police evidence and shared assets with a locked cabinet and paper sign-out sheets. That manual evidence storage process created administrative challenges, limited visibility into item activity, and made accountability harder to maintain.
Manual Evidence Tracking
The existing evidence tracking process relied on paper sign-out sheets to record activity. That manual approach made day-to-day tracking and management more difficult for the campus safety team.
Limited Evidence Storage Visibility
A locked cabinet provided physical storage, but it offered limited visibility into storage and retrieval activity. The department needed a more controlled evidence locker system with a comprehensive audit trail.
Administrative Burden
Paper records created extra work around storage, retrieval, and recordkeeping. The team needed a secure process that supported transparency and accountability without relying on manual logs alone.
Smart Evidence Lockers With Officer Authentication
Southwest Solutions Group delivered a 16-door smart evidence locker system for the university’s campus safety and security operation. Touchscreen controls and RFID-based officer authentication allow authorized users to place and retrieve evidence and shared assets through controlled access. The secure, flexible, and modular system improved evidence tracking and audit trail visibility without relying on paper sign-out sheets.
16-Door Smart Evidence Locker System
SSG installed a 16-door smart evidence locker system with touchscreen controls and RFID-based officer authentication. The system gave campus safety controlled storage for police evidence and shared assets.
Secure Access for Authorized Officers
The SSG solution matched the department’s need for a secure, flexible, and modular evidence locker system. RFID authentication helps limit locker access to authorized officers, while activity tracking provides a detailed audit trail.
Digital Evidence Tracking Replaced Paper Logs
The smart evidence locker system replaced a locked cabinet and paper sign-out sheets with a more controlled storage and retrieval process. Evidence and shared assets can now be tracked through authenticated locker activity instead of manual records alone.
Building a Secure Evidence Locker Workflow
The project focused on adding secure evidence lockers to the campus safety workflow without unnecessary complexity. Southwest Solutions Group planned the 16-door configuration, touchscreen interface, RFID access, and control functions around how officers place and retrieve items. The new system created a practical path from manual cabinet storage to controlled smart locker use.
Defined Evidence Storage and Tracking Needs
SSG reviewed the department’s need for controlled access, secure evidence storage, and a detailed audit trail. The project focused on replacing the manual cabinet and paper sign-out process with smart evidence lockers.
Planned the 16-Door Evidence Locker System
SSG planned the 16-door smart evidence locker system around touchscreen controls, RFID authentication, and the access workflow needed by campus safety officers.
Prepared the Evidence Locker Plan
Southwest Solutions Group prepared project documentation for the smart evidence locker layout and access controls. This helped confirm the system configuration before delivery and installation.
Coordinated Evidence Locker Delivery
Our team coordinated production and delivery of the smart evidence locker components and access controls. This prepared the complete system for installation at the university.
Installed the System and Trained the Team
Our team installed the smart evidence locker system and prepared the touchscreen and RFID-based access functions for campus safety use. Training helped officers move from paper sign-out sheets to the controlled evidence locker process.
Supported Long-Term Evidence Locker Use
Southwest Solutions Group can support the evidence locker system with parts, repairs, preventive maintenance, and usage reviews as needs change. This gives the department a service path for maintaining reliable evidence and asset storage over time.
Secure Evidence Storage With Audit Trail Visibility
The university gained a 16-door smart evidence locker system for evidence and shared asset storage, retrieval, and tracking. The new process replaced cabinet-based handling and paper sign-out sheets with controlled officer access, touchscreen use, RFID authentication, and audit trail visibility.
Smart Evidence Lockers Replaced Manual Storage
The department moved from a locked cabinet and paper sign-out sheets to a 16-door smart evidence locker system. This created a more secure process for storing and retrieving evidence and shared assets.
Controlled Access Improved Evidence Tracking
Touchscreen controls and RFID-based officer authentication give authorized users a defined way to place and retrieve items. The system reduces reliance on paper-based tracking during evidence and shared asset activity.
Evidence Activity Became More Visible
The evidence locker system supports controlled access and a detailed audit trail for stored items. That added visibility helps the campus safety team manage evidence and shared assets with greater transparency and accountability.
Flexible System Supports Ongoing Use
The university selected the SSG solution for its security, flexibility, modularity, and customization options. Those qualities give the department a system that can continue supporting evidence and asset control needs over time.
Very happy with the system. We find it easy to use, flexible and secure.
Smart Evidence Locker Installation Photos
Project photos show the 16-door smart evidence locker system installed for a private university’s campus safety and security department.
Plan A Secure Evidence Locker Project
Southwest Solutions Group helps campus safety, law enforcement, and security teams plan secure evidence lockers for controlled storage, shared assets, and accountable access.
If your current process depends on locked cabinets, paper logs, or limited visibility, our team can help you plan a smart evidence locker system for your operation.
One team from planning through project completion.
