County Clerk Increases Voter Card Storage with a Vertical Carousel
Lea County Clerk’s office replaced an aging vertical carousel with a new automated vertical carousel storage system for voter registration cards. Southwest Solutions Group managed the removal, installation, card handling, reload, and audit so records stayed in sequence throughout the project.
Download Case StudyCounty Clerk records storage for voter registration card access and daily public service work.
County government records project in southeastern New Mexico near the Hobbs area.
An active office environment where staff needed access to voter registration cards during the replacement.
A new vertical carousel replaced aging equipment that was noisy, failing, and using more floor space than needed.
The new vertical carousel was configured with shelf spacing suited to voter registration cards.
Replace end-of-life equipment with a smaller footprint, increased capacity, safer use, and better daily access.
End-of-Life Card Storage Was Limiting Daily Records Access
The County Clerk’s older vertical carousel had reached the end of its service life. It was noisy, failing, taking up more floor space than needed, and providing less capacity than a newer automated storage system could offer. Because staff still needed voter registration card access during the workday, the replacement required careful handling and sequencing.
Failing Storage Equipment
The older vertical carousel was making noise and failing, creating reliability concerns for voter registration card storage. The office needed a replacement that could support dependable daily access to county records.
Inefficient Floor Space
The existing unit occupied more floor space while providing less total storage capacity than a newer system. That made the storage layout a poor match for the volume and format of the voter registration cards.
Active Office Access Requirements
The cards needed to remain in a specific sequence so staff could locate records during normal work hours. Removal and replacement also had to account for desks, stairs, and a constrained path through the active office.
A Vertical Carousel Configured for Voter Registration Cards
Southwest Solutions Group replaced the aging equipment with an automated vertical carousel configured for Lea County’s voter registration cards. The shelf spacing was set to match the card format, reduce wasted shelf space, and increase capacity within a smaller footprint. The new system also preserved a familiar storage format while adding better lighting at the access opening, a larger work surface, quieter operation, and updated safety features.
Automated Vertical Carousel
SSG installed a new vertical carousel to replace the older system. The shelves were spaced for voter registration cards, helping reduce wasted shelf space while supporting the office’s established records format.
Familiar Storage Format With Better Space Use
The County Clerk team was already familiar with the vertical carousel concept, which made the replacement a practical fit for the workflow. The new system provided more capacity in a smaller footprint and was selected based on better space use and trust in SSG.
Safer, Quieter Access for Daily Records Work
The replacement gave staff a quieter and safer records storage system with better lighting at the transaction top and a larger work surface. It also addressed downtime concerns connected to the older failing equipment.
Sequenced Replacement in an Active County Clerk’s Office
The installation required careful sequencing because the office remained active while crews worked around desks, stairs, and daily public service activity. SSG delivered media storage carts before removal began, unloaded the voter registration cards in order, and kept them accessible during the workday. After the old system was removed, the new unit was brought through the same constrained route, assembled, reloaded, audited, and cleaned up.
Confirmed the Replacement Need
SSG reviewed the condition of the older vertical carousel, the voter registration card storage requirements, and the need for more capacity in a smaller footprint. The replacement plan also had to account for card sequence, office access, and the equipment path through the building.
Planned the New Carousel Fit
The plan centered on a new vertical carousel with shelf spacing suited to voter registration cards. The layout also considered the available floor area, transaction top use, and the tight route crews would use inside the office.
Prepared for Controlled Office Disruption
SSG coordinated delivery of media storage carts before removal began so crews could unload the cards in sequence. This preparation allowed staff to locate needed records while the cards were temporarily staged on carts around the office.
Sequenced Carts, Removal, and Delivery
The old system had to be moved through a tight path between desks and down a short flight of stairs. The new system then followed the same constrained path into the office before assembly.
Installed and Reloaded the New System
Crews disassembled and removed the existing unit, brought in the new system, assembled it, and made it operational. The voter registration cards were then reloaded into their proper locations, and staff were shown the differences between the old and new systems.
Audited Locations and Left the Area Ready
After reload, SSG performed an audit to confirm that items were in the correct locations. The crew cleaned the area and left the County Clerk team with a quieter, safer, higher-capacity system ready for use.
Increased Capacity, Smaller Footprint, and Safer Daily Use
The new system replaced failing equipment while using less floor space and providing increased capacity, better lighting, a larger work surface, and a full complement of safety features. The project also reduced operating noise and eliminated downtime tied to the aging storage system.
More Capacity in Less Floor Space
Lea County Clerk’s office gained more voter registration card capacity while using less floor space than the older vertical carousel. The new shelf spacing reduced wasted shelf space and better matched the voter card storage requirements.
Card Access Maintained During Replacement
SSG kept the registration cards in sequence while they were staged on carts around the office. Staff could locate needed records during the workday, even before the new system was loaded.
Reloaded and Audited Card Locations
After installation, the media was reloaded into the new system and audited to confirm items were in their correct locations. This preserved the office’s established records order through the equipment change.
Quieter, Safer, More Reliable Records Storage
The replacement addressed noise, failing equipment, and downtime concerns while adding safety features, improved lighting, and a larger work surface. The County Clerk team now has an automated records storage system better suited for continued voter registration card access.
Working with the salesperson was pleasant, not pushy at all, but extremely available.
Before and After Voter Card Storage Replacement
Project photos show the older storage system before removal and the new vertical carousel installed for the County Clerk’s voter registration cards.
Need a Better Vertical Carousel Storage System?
Southwest Solutions Group helps government offices replace aging records storage equipment with vertical carousel systems designed around their media, available space, and daily access needs.
If your current storage equipment is failing, noisy, or taking more room than it should, our team can evaluate the space and plan a practical replacement.
One team from planning through project completion.
