efficient and compliant document imaging for energy, oil & gas industries
A document imaging project provides some unique challenges for energy and oil & gas companies, in addition to the ever-increasing regulations at multiple levels of government for these industries. The task may seem daunting, but more and more industries are implementing hybrid businesses that use both paper and digital documents, leading to increased efficiency, improved compliance, and streamlined business operations. Compliant document scanning processes for energy and oil & gas industry records can help you start transitioning to a greener, more efficient hybrid office without the headache.
compliant document scanning improving business processes
Preparation can make or break a data imaging project, and there are many important considerations and decisions that need to be made before the scanning project even begins. For instance, energy and oil & gas industries will need to know what their desired outcomes for the project are; what the requirements for end users are; what regulations must be met; and to what extent you will scan your documents. Will you scan just legacy data, active documents, or a combination of both? Usually, the energy and oil & gas records that are scanned are active documents that are accessed frequently or passed from person to person. Consulting an outside source with experience in compliant document scanning processes for energy and oil & gas records can help you answer these questions.
On top of this, there is also considerations for staff training, equipment, space, and compliance if your company chooses to scan the documents themselves. However, you can also outsource a pre-trained scanning staff that will scan and digitize all of your documents for you. We offer onsite or offsite scanning services with a completely HIPPA and CJIS compliant staff, and we can also help you with managing your documents before and after the imaging project to make sure your implementation process is as smooth as possible.
Contact Us For Compliant Document Scanning Processes for Energy Oil & Gas Industry Records
Southwest Solutions Group® provides consultation, scanning, and implementation services for energy and oil and gas companies who need a quality document management and scanning system for their data imaging project. SSG will even scan and index a box of your records for free so you can try our services before you buy. For more information or to speak with an information management specialist for energy and oil and gas companies, call us at 1-800-803-1083 or send us a message today.