Automated Labeling Systems | Simplify and Speed Up File Labeling
Eliminate manual errors and boost productivity with automated labeling systems. Print color-coded, barcoded, or RFID-ready labels in seconds from one central platform.
What Is an Automated Labeling System?
An automated labeling system combines software and printers to create custom labels in batches. Instead of handwriting or manually formatting each label, users can generate professional labels instantly from templates.
These labels often include:
- Color bars for visual coding
- Barcodes or QR codes
- RFID tags for tracking
- Text fields like names, IDs, and dates
Benefits of Automated File Labeling
Automated labeling saves time, improves consistency, and enhances record-keeping accuracy. Users can print hundreds of labels quickly with uniform formatting that minimizes misfiles and boosts workflow.
- Speed & Efficiency — Label hundreds of files in a fraction of the time
- Consistency — Ensure all labels follow a uniform format
- Customization — Add branding, text fields, barcodes, and more
- Software Integration — Pull data from spreadsheets or document platforms
- RFID Options — Track high-security files with embedded RFID tags
Labeling Solutions We Offer
Our file labeling systems cover a wide range of needs from one-off folder labels to full-color, RFID-tagged compliance systems.
- Virtual Labels System: Create and print file labels in bulk with color-coding and intuitive layouts Explore Virtual Labeling
- ColorBar Labeling System: Popular solution with customizable templates for top- and end-tab folders Explore ColorBar Software
- ColorBar Labels & Sheets: Compatible sheets and formats for fast application Shop ColorBar Labels
Who Benefits from Automated Labeling Systems?
Frequently Asked Questions
Industrial automated labeling systems can print a wide variety of label types including color coded labels, barcode labels, file labels, medical labels, and inventory labels. These industrial automated labeling systems are designed to support high volume label production for records, warehouses, laboratories, and business offices.
Yes, industrial automated labeling systems can integrate with document management software. This integration allows labels generated by industrial automated labeling systems to include indexing data, barcodes, and information already stored within databases or content management systems.
No, industrial automated labeling systems can operate using standard laser printers. This removes the need to buy proprietary printers and makes industrial automated labeling systems easy to deploy across multiple office locations.
Yes, industrial automated labeling systems can print one piece labels, two piece labels, and up to twelve piece labels. These multi piece labels allow industrial automated labeling systems to support inter file labeling, color coding, and multi section folder identification.
industrial automated labeling systems improve accuracy by using color coding, barcodes, and consistent formatting. Color coded industrial automated labeling systems eliminate misfiles by making shelf breaks visible, reducing misfile rates by up to 40 percent according to industry benchmarks.
Color coding helps staff recognize file groups faster, reducing search time and misfile occurrences. industrial automated labeling systems with color coded labels maintain visual blocks, making misfiled items stand out immediately.
Yes, industrial automated labeling systems can merge two or more legacy filing systems into a unified structure. Labels can be printed in advance and applied to existing folders or color coded end tab converters, simplifying the transition.
Yes, industrial automated labeling systems work with end tab converters that attach to top tab folders. This allows organizations to upgrade to side tab filing without replacing entire file inventories.
Yes, industrial automated labeling systems can include RFID enabled labels. RFID labeling allows automated tracking, reorder signaling, and asset visibility for inventory and records.
Honest Results
“We would like to extend a great big thank you to your shelving installation and file conversion team. Your team of installers are absolutely the best! They were quiet, polite and really acted as though they enjoyed their work. It was so refreshing to meet them. Everyone is very pleased with the installation and file conversion. Our file room looks great and the new file storage will give us the additional file space we need. Thank you so much.
“AWESOME team. Southwest Solutions Group did a great on supplying us our new filing equipment and labeling system with folders. No complaints. We Love our new filing system and glad to be rid of our filing cabinets!”
“The new file room and records management system is without a doubt the best thing we have ever done! Thank you for taking the time and effort to design a records management system that makes sense for our business. We spend very little time searching for missing files and misfiles are easy to spot with the color-coded labeling.”
Explore Our Specialty Shelving
Explore Wire Partition Cages & Lockers
Welded wire enclosures for tools, evidence, or server areas. Modular, secure, and compliant with DEA, IT, and facility safety standards. Wire Partition Cages & Lockers
Mezzanine, Material Lifts & Conveyors
Create second-level platforms, move pallets between floors, or automate product flow. Modular and code-compliant systems that scale with you.
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Hospital Bed Lift
Save floor space and reduce hallway clutter by stacking unused hospital beds in a secure vertical lift system for efficient storage and maintenance access.
Explore Hospital Bed Lifts
Roll-Down Security Doors
Lockable roll-down shutters for service counters, cabinets, and secure rooms. Available in manual or motorized models with safety features.
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Hanging Gun Bags
Tamper-resistant hanging gun bags provide efficient firearm storage for pistols and rifles. Perfect for evidence handling in police and public safety departments.
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Document Scanning Services
Steel or wood shelving for books, journals, and media. Available in wall, mobile, or freestanding units for public and academic libraries.
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Industrial Stairs
OSHA-compliant industrial stairs and work platforms engineered for safe, modular access to elevated spaces in warehouses, factories, and service facilities.
Explore Industrial Stairs
Inmate Property Bags
Durable inmate property bags with secure zip closures, ID sleeves, and reinforced handles for organized storage on shelves, in bins, or in transport.
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Lab Sterilizers
Safely sanitize mobile devices, lab tools, and office equipment with eco-friendly UVC technology in a sleek, compact cabinet design.
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Raised Access Floor System
Modular raised floors conceal wiring, HVAC, and power underfoot while allowing quick access and easy reconfiguration as your needs change.
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RFID & Barcode Tracking Software
Track inventory, files, or tools with RFID portals and barcode scans. Real-time visibility helps reduce loss and improve efficiency.
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Shoe Cover Dispenser
Maintain clean, safe environments with hands-free shoe cover dispensers and durable covers for labs, clinics, cleanrooms, and visitor spaces.
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Solar Canopy
Modular solar canopy systems offering protection and renewable energy for parking, loading docks, and outdoor walkways in commercial facilities.
Explore Solar CanopiesAutomate Your Labeling Workflow for Fewer Errors and More Productivity
Ready to speed up your file management? From healthcare to legal to education, our labeling systems help you organize smarter, print faster, and stay compliant. Let’s simplify your file labeling process today. Call us at (800) 803-1083 or Contact Us to schedule your free consultation today.
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