What types of documents can be stored in these systems?

Medical charts, legal files, case records, blueprints, invoices and receipts, binders, and specialty documents.

Is training required to use the system?

Basic user training is usually provided at installation. Interfaces such as push-button controls or touchscreens make day-to-day operation intuitive.

Can carousel systems be customized for different industries?

Yes. Systems support regulatory requirements with restricted user access, audit logging, RFID/barcode integration, and lockable panels.

Is it possible to restrict access to certain files?

Yes. Systems can use user authentication (badges, PINs, logins) and limit access by role or department.

Vertical Carousel Filing Systems for Fast, Secure Records

Vertical carousel filing systems help departments save space, cut retrieval times, and keep sensitive documents secure. Whether you manage patient charts, legal files, permits, or student records, these automated systems bring the right file to waist height for ergonomic access and faster workflows. Our specialists design, install, and service solutions nationwide, complete with layouts tailored to your formats, access controls, and compliance needs. Explore specs and families when you download Revit files, or request a consultation to plan your project and see space-savings in your facility.

Rotating file cabinet carousel with modular carriers for binders and medical records

What Is a Vertical Carousel Filing System?

These motorized storage systems rotate file carriers vertically to bring the right document directly to the user, saving space and increasing access speed.

Push-button or touchscreen operation
High-density vertical file storage
Ergonomic and ADA-compliant design
Reduces retrieval time and floor space use
Ideal for healthcare, law, government, and corporate settings

Improve Workflow with Automated Retrieval

Vertical carousel systems eliminate the need to walk, bend, or search through cabinets. Files are delivered to waist height instantly, cutting search times drastically.

Fast, automated file access
Audit trails and user restrictions
Barcode and RFID tracking
Reduces human error
Increases compliance in regulated environments

Office worker retrieving files from a Kardex Lektriever electric filing cabinet in a vertical carousel system

Woman seated at a vertical filing carousel workstation retrieving and reviewing color-coded office files in an ADA-accessible automated filing system

Filing Systems for All Document Types

From medical records to blueprints, vertical carousels accommodate a range of file types with customizable carriers, shelves, and dividers.

Modular file carriers for any format
Storage for folders, binders, and boxed records
Easy reconfiguration as needs evolve
Suitable for legal, medical, and government files
Suitable for legal, medical, and government files

A Compact Storage Solution for Modern Offices

Reclaim floor space by going vertical. Carousels offer quiet, space-saving operation in back-office or front-office environments.

Frees up room for workstations or meeting areas
Quiet motorized design for office settings
Stylish, professional appearance
Ideal for administrative and client-facing spaces
Space-efficient without sacrificing capacity

High-resolution view of a Kardex Remstar automated filing cabinet with extended drawer holding categorized documents in hanging folders.

Office worker accessing and organizing files in an automated vertical carousel system designed for secure and ergonomic document storage

Customize Your Filing System

From security features to custom layouts, we configure your system to meet workflow, compliance, and storage needs now, and as you grow.

Lockable panels and access controls
Adjustable shelving and dividers
Compatible with office casework
Modular expansion options
Fully tailored for your records and team

Vertical carousel filing with boxed medical records — HIPAA-friendly patient chart access with automated retrieval at waist height.

Vertical lifts and carousels maximize cubic capacity by using ceiling height instead of floor space—ideal when every square foot matters. Consolidate records into one secure point of access to reduce clutter and improve layout flexibility.

Systems support fast, ergonomic access for staff while helping maintain compliance and privacy standards in busy clinical environments.

Stores more per square foot than static shelving
Uses vertical height for high-density filing
Reduces clutter; reclaims floor space

Vertical file carousel storing client folders — Organize client files, case folders, and financial records in less space.

Firms manage thousands of contracts, tax files, and case records. A vertical carousel centralizes sensitive documents and restricts access by department or role.

Staff retrieve files in seconds while the high-density design expands capacity without expanding your footprint.

Controlled permissions for confidentiality
Rapid retrieval for attorneys & accounting teams
High-density storage for growing archives

Automated filing cabinets for government records — Store plans, permits, and public records with audit-ready control.

City, county, and federal offices need orderly, durable systems for permits, contracts, and building plans. Vertical carousels deliver fast access while supporting audits and retention policies.

Expandable layouts adapt as record volumes change, keeping critical documents secure yet accessible.

Compliance-friendly access tracking
Expandable capacity and custom interiors
Efficient retrieval for busy service counters

Corporate filing carousel at ADA-height workstation — Centralize HR, contracts, and SOPs while reducing back-office clutter.

From HR to compliance, corporate teams handle high volumes of documents. Carousels bring files to the operator at an ergonomic height, minimizing search and walking time.

By shrinking the footprint of records rooms, you free space for collaboration areas and focused workstations.

Ergonomic access at waist height
Cleaner, quieter office environment
Space savings without losing capacity

School admin using automated filing carousel — Organize transcripts, student records, and administrative files securely.

K-12 districts and universities safeguard transcripts, enrollment data, and financial aid records. Vertical carousels centralize storage and allow role-based access to support FERPA.

Flexible interiors adjust as needs evolve—perfect for registrar, admissions, and business offices.

Role-based controls for sensitive data
Modular carriers for varied formats
Scales with changing enrollment volumes

Frequently Asked Questions

A Vertical Carousel Filing Machine (VCFM) stores files, binders, vials, pharmacy items, and parts on rotating carriers that deliver materials directly to an ergonomic access point.

Heights range 7–14 ft, and each carrier supports about 330 lbs. Dividers and drawers allow custom organization.

Yes, most standard trays and folders integrate directly with Vertical Carousel Filing Machine systems, lowering conversion costs.

Yes, they are lightweight and modular; installation only requires verifying floor-load capacity.

By utilizing vertical rather than horizontal space, the system drastically reduces the floor area required for storage. This makes it ideal for offices with limited square footage.

What are the main benefits of switching to a vertical carousel?

Faster document retrieval
Reduced physical strain for employees
Enhanced document security and compliance support
Customizable design to fit a wide variety of file types

The vertical carousel can accommodate:

Medical charts
Legal files
Case records
Blueprints
Invoices and receipts
Binders and specialty documents

Yes, they operate down to –20°F and can include clean-room or stainless-steel finishes.

Each Vertical Carousel Filing Machine includes light curtains, load sensors, and manual cranks to maintain operation during outages.

Most Vertical Carousel Filing Machines use 120-volt single-phase circuits; industrial versions may need 208 V.

Typical lead time is 14–17 weeks, based on factory schedule and custom options.

Basic user training is usually provided at installation. The systems are intuitive, with simple interfaces such as push-button controls or touchscreens, so minimal training is needed for day-to-day operation.

Yes. It supports HIPAA, legal, and other regulatory requirements through:

Restricted user access
Audit logging
RFID/barcode integration
Lockable panels

Yes. Vertical carousels can be configured with user authentication (e.g., badges, PINs, logins), and access can be limited based on roles or departments to ensure document security.

Honest Results

“We are coming up on a year since we installed the file system here at Bill Heard Chevrolet, and we continue to be more than happy with the outcome. The barcode tracking software system tracks the documents for us and is easy to maintain and use. There is something to be said about keeping things simple.”

“We would like to extend a great big thank you to your shelving installation and file conversion team. Your team of installers are absolutely the best! They were quiet, polite and really acted as though they enjoyed their work. It was so refreshing to meet them. Everyone is very pleased with the installation and file conversion. Our file room looks great and the new file storage will give us the additional file space we need.”

“I deal with contractors and service people on a daily basis, and I have got to tell you that the crew that has been in here relocating the first two vertical storage machines for me are at the top of my list. They have been extremely professional and customer service oriented. You have some great employees and, if I were you, would value them highly. Guys like these are hard to find.”

“We are very happy with our filing system. We have more filing inches available in the vertical cabinets than we did in our old horizontal filing equipment. Everyone is very excited about the new system. The installation went very smoothly. Service has been exceptional from the first point of contact to planning to installation.”

Southwest Solutions Near You

With 7 offices in Texas, Oklahoma, Kansas and Colorado, plus teams covering every major metro area nationwide, Southwest Solutions Group delivers expert product here sales, design, installation, and maintenace support wherever you need it.

product here Service Areas

Texas

Offices in Austin, Dallas, Houston & San Antonio w/ sales, design, and installation coverage statewide

Waco
Tyler
Amarillo
Lubbock
El Paso
Ft Worth
Corpus Christi
Midland

Oklahoma

Office in Edmond w/ sales, design, and installation coverage statewide

Tulsa
Norman
Lawton
Enid
Stillwater
McAlester
Muskogee
Guymon

Kansas

Office in Lenexa w/ sales, design, and installation coverage statewide

Topeka
Wichita
Lawrence
Manhattan
Salina
Hays
Dodge City
Garden City

Colorado

Office in Englewood w/ sales, design, and installation coverage statewide

Denver
Colorado Springs
Fort Collins
Grand Junction
Pueblo
Durango
Alamosa
Steamboat Springs

Alabama