Migrating to an Electronic Medical Record (EMR) or Electronic Health Record (EHR) system brings many benefits for healthcare facilities, including improved HIPAA compliance, faster access to medical records, increased productivity, and immense storage space savings. However, the greatest challenge in migrating to an EMR or EHR system is digitizing your entire backlog of historical patient charts. That’s where professional medical records scanning services can help. Click to see more healthcare storage solutions.

While you might consider scanning your paper medical records, most healthcare facilities lack the time and resources to complete this process effectively. The staff is too busy caring for patients, and the costs of hiring and training temporary personnel and purchasing the necessary equipment increase the likelihood that you will overspend for poor-quality results.

Instead, invest in high-quality professional medical record scanning services that will take the burden off your staff. Our experienced team will handle the entire document scanning process, from prepping and boxing your records to securely delivering your digitized records for integration with your EMR system. Read on to learn more about our HIPAA-compliant medical record scanning process and the benefits of choosing Southwest Solutions Group® for your medical records scanning needs.  Visit our online store to see our scanning products and healthcare storage products.

Migrating to an Electronic Medical Record (EMR) or Electronic Health Record (EHR) system brings many benefits for healthcare facilities, including improved HIPAA compliance, faster access to medical records, increased productivity, and immense storage space savings. However, the greatest challenge in migrating to an EMR or EHR system is digitizing your entire backlog of historical patient charts. That’s where professional medical records scanning services can help. Click to see more healthcare storage solutions.

While you might consider scanning your paper medical records, most healthcare facilities lack the time and resources to complete this process effectively. The staff is too busy caring for patients, and the costs of hiring and training temporary personnel and purchasing the necessary equipment increase the likelihood that you will overspend for poor-quality results.

Instead, invest in high-quality professional medical record scanning services that will take the burden off your staff. Our experienced team will handle the entire document scanning process, from prepping and boxing your records to securely delivering your digitized records for integration with your EMR system. Read on to learn more about our HIPAA-compliant medical record scanning process and the benefits of choosing Southwest Solutions Group® for your medical records scanning needs.  Visit our online store to see our scanning products and healthcare storage products.

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Our Medical Records Scanning Process

Documents Scanning

  • Inventorying and boxing your records: Our team can come to your facility and box your paper records for you. We will label each box with a barcode and a tracking number which you can follow online throughout the process.
  • Transportation: We’ll work with you to determine the best transportation method to deliver your boxed records to our state-of-the-art facility securely. We can also complete the process onsite if you prefer.
  • Prepping your medical records: Once we receive your documents, our team will inspect them, compare them with the original manifest, and prepare them for scanning.
  • Scanning your medical records: We’ll scan your paper files through our high-speed production-class scanner and then index them according to your specifications.
  • Quality control: We conduct 100% quality control and manually rescan files as needed at no additional cost to you.
  • Delivery: We will deliver your digitized medical records on a secure hard drive or by transferring them directly to your EMR or EHR system.
  • Storage and destruction of paper records: We’ll retain your paper records in secure storage for 90 days and then, with your permission, conduct a certified shred.

You can find further details about our document scanning process here.

Why Choose SSG for Medical Records Scanning?

hipaa compliant medical records scanning

  • We combine over 50 years of document management experience with cutting-edge technology to provide superior medical records scanning services.
  • Our experienced team of document scanning professionals handles the entire process and provides all the needed equipment.
  • We’ll complete your medical records scanning project within budget and time constraints without disrupting your daily workflow.
  • We conduct 100% quality control and never bill you extra for rescans.
  • Our medical records scanning services are fully HIPAA-compliant.
  • We scan your medical records at our secure, state-of-the-art facility, or we can conduct the process onsite at your location.
  • We track each file throughout the project and can provide you with prompt access to any medical record at any point in the process.
  • We accept projects of any scale, from a few thousand to millions of images.
  • We offer customizable document scanning service packages and budget plans to meet your needs and schedule.

For more information, check out our document scanning FAQ.

Our Medical Records Scanning Process

Documents Scanning

  • Inventorying and boxing your records: Our team can come to your facility and box your paper records for you. We will label each box with a barcode and a tracking number which you can follow online throughout the process.
  • Transportation: We’ll work with you to determine the best transportation method to deliver your boxed records to our state-of-the-art facility securely. We can also complete the process onsite if you prefer.
  • Prepping your medical records: Once we receive your documents, our team will inspect them, compare them with the original manifest, and prepare them for scanning.
  • Scanning your medical records: We’ll scan your paper files through our high-speed production-class scanner and then index them according to your specifications.
  • Quality control: We conduct 100% quality control and manually rescan files as needed at no additional cost to you.
  • Delivery: We will deliver your digitized medical records on a secure hard drive or by transferring them directly to your EMR or EHR system.
  • Storage and destruction of paper records: We’ll retain your paper records in secure storage for 90 days and then, with your permission, conduct a certified shred.

You can find further details about our document scanning process here.

Why Choose SSG for Medical Records Scanning?

hipaa compliant medical records scanning

  • We combine over 50 years of document management experience with cutting-edge technology to provide superior medical records scanning services.
  • Our experienced team of document scanning professionals handles the entire process and provides all the needed equipment.
  • We’ll complete your medical records scanning project within budget and time constraints without disrupting your daily workflow.
  • We conduct 100% quality control and never bill you extra for rescans.
  • Our medical records scanning services are fully HIPAA-compliant.
  • We scan your medical records at our secure, state-of-the-art facility, or we can conduct the process onsite at your location.
  • We track each file throughout the project and can provide you with prompt access to any medical record at any point in the process.
  • We accept projects of any scale, from a few thousand to millions of images.
  • We offer customizable document scanning service packages and budget plans to meet your needs and schedule.

For more information, check out our document scanning FAQ.

Our Medical Records Scanning Process

Documents Scanning

  • Inventorying and boxing your records: Our team can come to your facility and box your paper records for you. We will label each box with a barcode and a tracking number which you can follow online throughout the process.
  • Transportation: We’ll work with you to determine the best transportation method to deliver your boxed records to our state-of-the-art facility securely. We can also complete the process onsite if you prefer.
  • Prepping your medical records: Once we receive your documents, our team will inspect them, compare them with the original manifest, and prepare them for scanning.
  • Scanning your medical records: We’ll scan your paper files through our high-speed production-class scanner and then index them according to your specifications.
  • Quality control: We conduct 100% quality control and manually rescan files as needed at no additional cost to you.
  • Delivery: We will deliver your digitized medical records on a secure hard drive or by transferring them directly to your EMR or EHR system.
  • Storage and destruction of paper records: We’ll retain your paper records in secure storage for 90 days and then, with your permission, conduct a certified shred.

You can find further details about our document scanning process here.

Why Choose SSG for Medical Records Scanning?

hipaa compliant medical records scanning

  • We combine over 50 years of document management experience with cutting-edge technology to provide superior medical records scanning services.
  • Our experienced team of document scanning professionals handles the entire process and provides all the needed equipment.
  • We’ll complete your medical records scanning project within budget and time constraints without disrupting your daily workflow.
  • We conduct 100% quality control and never bill you extra for rescans.
  • Our medical records scanning services are fully HIPAA-compliant.
  • We scan your medical records at our secure, state-of-the-art facility, or we can conduct the process onsite at your location.
  • We track each file throughout the project and can provide you with prompt access to any medical record at any point in the process.
  • We accept projects of any scale, from a few thousand to millions of images.
  • We offer customizable document scanning service packages and budget plans to meet your needs and schedule.

For more information, check out our document scanning FAQ.

Contact Us for Medical Record Scanning Services

Southwest Solutions Group® provides HIPAA-compliant medical record scanning services on GSA, Vizient, and various other Group Purchasing Organization contracts. We will also scan, index, and upload a box of your records for free so you can try our services before you buy. To learn more or to speak with a document scanning specialist, call us at 1-800-803-1083 or send us a message today.

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Healthcare Testimonials

parkland hospital

“Southwest Solutions Group assisted us in the setup of equipment and services for our offsite medical record warehouse housing over one million charts. They have moved over 330,000 records from the main hospital to the medical record warehouse in a weekend time period, and converted thousands of charts for us. They have provided us a new chart tracking system, labeling system, and file conversion services over a multi-month process. Their IT group was able to modify our existing records management software to “talk” to our main software program so we could print color coded labels for our medical record charts. In addition, they have provided many other services to Parkland hospital including file shelving, hospital storage equipment needs, and software support. Southwest Solutions Group does exceptional work.”

Parkland Medical Hospital
austin gastroenterology

“Our experience with Southwest Solutions Group could not have been better. Matt (sales rep) was very knowledgeable and attentive to our needs. Our shelving project required many changes and revisions and Matt never flinched when thrown a challenge. Many thanks to the installation crew for putting in a twelve hour day to complete our project on time. We give a 100% satisfaction rating to Matt and the Southwest Solutions Group team.”

Austin Gastroenterology
Ronald McDonald House

“Thank you for your donation! I wanted to let you know that we ordered a donor sign for our storage room. The sign will be displayed outside the storage room located near the main kitchen/dining room. This should give you some good exposure!”

Ronald McDonald House

See more healthcare testimonials