Professional Services | Move Management, Scanning, Leasing & More
Southwest Solutions Group is the #1 authorized service provider in the U.S. equipped to move, disassemble, and reinstall major automated and high-density systems from manufacturers like Kardex and Spacesaver. Whether you're relocating Vertical Lift Modules (VLMs), compact shelving systems, or other large-scale equipment, our team ensures every system is handled safely and reinstalled to spec.
In addition to equipment relocation, we offer a range of services to streamline your operations — including document scanning, file conversion, leasing programs, and loaded-shelf moving for libraries and archives. From small file rooms to multi-building overhauls, SSG provides complete turnkey solutions.
Moving High-Density & Automated Equipment from Kardex, Spacesaver & More
Southwest Solutions Group specializes in the relocation of advanced storage systems — including Kardex Vertical Lift Modules, Spacesaver mobile shelving, and other heavy-duty filing and inventory equipment. Our experienced team provides certified tear-down, transportation, and reinstallation services across the U.S.
We coordinate directly with your facility managers, vendors, and IT teams to move complex equipment with precision. Every relocation is customized to match system requirements, floorplans, and compliance standards — whether you're reconfiguring a department, opening a new site, or consolidating multiple locations. No other company has our level of factory training and manufacturer partnership.
This full-service approach also includes installation at your new site, adjusted for layout updates or regulation changes. With minimal disruption and maximum care, SSG ensures a seamless transition.
- Full-service breakdown, packing, and reassembly
- Expertise with shelving, filing, lockers, and high-density systems
- Secure transport for files, equipment, and inventory
- On-site coordination and installation
- Reduces downtime and eliminates move-day stress
Document Scanning: Go Digital with Peace of Mind
Southwest Solutions Group offers complete scanning services to help you move from paper-based workflows to digital archives. Whether you're converting patient files, student records, or corporate documents, our team ensures every page is captured with accuracy and security.
We provide secure chain-of-custody tracking, image quality control, and compliance with HIPAA, FERPA, and other regulatory standards. Files can be scanned in color or black & white and organized by barcode, index field, or custom metadata depending on your system requirements.
- HIPAA and CJIS-compliant scanning
- Bulk and backfile conversion
- Barcode indexing and OCR
- Secure chain of custody
- Cloud, SharePoint, or DMS upload
Moving Loaded Shelves: Move Smarter, Not Harder
SSG offers relocation services for loaded library shelving, high-density mobile systems, and archival storage — with no unpacking required. We use specialized lifts and dollies to move units while keeping materials in place, reducing handling risk and saving time.
This solution is ideal for libraries, records centers, museums, and universities with tightly packed shelves that can’t be easily boxed and labeled. Books, folders, and materials stay organized throughout the move, allowing departments to resume work without delay.
Our crew is trained in sensitive material handling and storage system operation. You avoid labor-intensive re-shelving, minimize disruption, and eliminate the need for offsite storage or rental crates.
- Move units without unloading
- Reduces labor and setup time
- Ideal for libraries, warehouses, and archives
- Safe for fragile or sensitive materials
- Works with high-density mobile systems
File Conversion: Preserve, Merge, and Modernize
Outdated filing systems slow down productivity and create compliance risk. Southwest Solutions Group helps convert and standardize files during renovations, department mergers, or digital upgrades. We handle end-tab, top-tab, and color-coded formats.
Our file conversion process includes relabeling folders, updating barcodes, and migrating content to new formats — physical or digital. We work onsite or offsite depending on project scope, and maintain strict chain-of-custody tracking throughout.
This service is especially valuable for HR, legal, and healthcare departments moving to centralized storage or preparing for digital scanning. The result is a more accessible and manageable filing system that aligns with your updated workflows.
- End-tab to top-tab conversion
- File folder relabeling and indexing
- Barcode tracking during transition
- Integration with new software or layouts
- Ideal for HR, legal, and medical records
Leasing: Flexible Financing for Storage & Equipment
If you need high-quality storage without a large capital investment, our leasing programs offer a smarter alternative. Southwest Solutions Group provides lease terms for lockers, shelving, modular casework, and high-density systems.
This option is ideal for growing businesses, seasonal operations, pilot projects, or temporary facilities that need flexibility. Monthly or quarterly billing structures let you scale up or down as needed — without tying up your budget.
- Short- or long-term equipment leases
- Includes installation and removal
- Cost-effective for temporary facilities
- Supports seasonal projects and pilot programs
- Reduces upfront investment risk
Real Case Studies: Moving, Scanning & Storage Projects We've Completed
Frequently Asked Questions
Southwest Solutions Group relocates high-density mobile systems, fixed shelving, modular casework, lockers, filing systems, and more.
Our team carefully disassembles, labels, transports, and reassembles equipment while preserving its original layout and function. Whether you’re moving within the same building or across the state, we manage the full process to ensure continuity.
No. SSG provides turnkey relocation service, including labor, equipment, and coordination with your facilities team. Our project managers handle scheduling, logistics, and vendor communication so you don’t have to manage multiple contacts. This reduces your workload and keeps timelines on track.
Access is always available throughout the processing period. We retrieve and re-file any documents you need while scanning is in progress, so there’s no disruption to your day-to-day work. Our team tracks files using a secure chain of custody to ensure accuracy at every step.
We offer both TIFF and PDF formats depending on your goals. TIFF supports fast access and works well for high-resolution images, while PDF/A is better for archiving and searchability. We’ll help you choose based on your retention needs, software compatibility, and viewing preferences.
Yes — our team uses special dollies and stabilizing tools to safely relocate loaded shelving units without disturbing the materials. This is especially valuable in libraries, records centers, and museums where re-shelving would be time-consuming or risky. We ensure that contents stay in order throughout the move.
Facilities with open access floors and compact aisle space are ideal, such as academic libraries, courthouse archives, and institutional storage areas. We assess each site beforehand to ensure load capacity, turning radius, and equipment fit are sufficient. When conditions allow, this method saves days of labor.
Absolutely. We relabel and reindex documents during the conversion process to maintain clear file hierarchy. Whether switching from top-tab to end-tab or integrating barcode tracking, we ensure nothing is lost and your new system supports fast retrieval and compliance.
We reuse folders when possible to save money, often applying conversion tabs or new labels. If folders are incompatible with the new system, we provide standard replacements and transfer all content with complete indexing. Every decision is made to reduce cost without compromising file integrity.
We offer leasing options for most of our core systems, including high-density shelving, storage cabinets, casework, evidence lockers, and more. If your solution can be installed and removed within the lease term, it’s likely a good candidate. We’ll help determine eligibility during your consultation.
Every lease includes delivery, installation, and end-of-term removal. Maintenance is also available, ensuring your leased equipment remains functional throughout the contract. This lets you scale your space with confidence while preserving budget flexibility for future projects.
Honest Results
“A big THANK YOU goes out to Jim Smith and the entire team at Southwest Solutions Group for our recent move and re-install of our Spacesaver high density storage shelving! We absolutely could not go without the system you provided for us 6 years ago in our new facility. Jim did an excellent job of designing our new layout utilizing all of our existing shelving investment! This job was all accomplished under a very tight time frame and with minimal disturbance to my team.”
“This crew deserves two gold stars! When the shelving placement drawings were not entirely accurate, Larry worked with us to develop an acceptable shelving layout, maximizing our shelf space. He and Robert were strategic and very careful in their work. They caused almost no disruption, and their attention to detail was amazing. They worked with us to complete our shelving relocation to coincide with our move. Compliments to both on a job well done! They were courteous and amenable the entire time, despite the curves thrown their way. We would hire them again in a heartbeat.”
“AWESOME team. Southwest Solutions Group did a great on supplying us our new filing equipment and labeling system with folders. No complaints. We Love our new filing system and glad to be rid of our filing cabinets!”
“Wow – Great work all! It WAS a puzzle and seems it was well solved by all. Congratulations and thank you for a job well done. I wanted to personally thank you for the excellent work assisting us with the move of our archives. No other company could of done what your team did. Please thank the entire Southwest Solutions Group Team for their outstanding work.”
Explore Our Installable Products
Automated Storage
Automated systems that boost speed, reduce labor, and improve storage density for parts, files, tools, and supplies. Explore Automated Storage
High Density Storage
Maximize floorspace with mobile and compact shelving systems for records, gear, inventory, and more.
Explore High Density Storage
Lockers
Modular lockers for employees, evidence, weapons, packages, and personal gear across all industries.
Explore Lockers
Shelving
Steel, wall-mounted, and adjustable shelving for offices, warehouses, libraries, and pharmacies.
Explore Shelving
Racking
Heavy-duty racking systems for pallets, wide-span items, cantilevered materials, and warehouse bulk.
Explore Racking
Cabinets
Secure, durable cabinets for files, tools, lab gear, museum artifacts, and backroom supplies.
Explore Cabinets
Casework
Modular casework for labs, mailrooms, classrooms, and healthcare facilities with durable laminate finishes.
Explore Casework
Modular Walls, Buildings & Carts
Flexible space division, cleanrooms, portable buildings, and mobile supply carts built for change.
Explore Modular Walls, Buildings & Carts
Furniture & Benches
Workstations, benches, and compact furniture systems for schools, labs, mail centers, and more.
Explore Furniture & Benches
Specialty Equipment
Unique storage tools like vertical lifts, conveyors, RFID tracking, and secure wire partitions.
Explore Specialty EquipmentStart Your Project with Southwest Solutions Group
Whether you're relocating departments, digitizing files, updating your shelving, or planning a full facility overhaul, Southwest Solutions Group can help. Our team specializes in turnkey services that make complex transitions simple — from high-volume scanning to modular furniture installs, from leasing to loaded-shelf moves.
We work closely with your facility managers, IT staff, and department leads to ensure minimal disruption and maximum impact. Every service is backed by decades of experience, best-practice workflows, and expert follow-through. No matter your industry or storage environment, we'll help you find a smarter, faster path to organized success.
Call us at (800) 803-1083 or Contact Us to schedule your free consultation today.
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