Automated Labeling Systems | Simplify and Speed Up File Labeling
Eliminate manual errors and boost productivity with automated labeling systems. Print color-coded, barcoded, or RFID-ready labels in seconds from one central platform.
What Is an Automated Labeling System?
An automated labeling system combines software and printers to create custom labels in batches. Instead of handwriting or manually formatting each label, users can generate professional labels instantly from templates.
These labels often include:
- Color bars for visual coding
- Barcodes or QR codes
- RFID tags for tracking
- Text fields like names, IDs, and dates
Benefits of Automated File Labeling
Automated labeling saves time, improves consistency, and enhances record-keeping accuracy. Users can print hundreds of labels quickly with uniform formatting that minimizes misfiles and boosts workflow.
- Speed & Efficiency — Label hundreds of files in a fraction of the time
- Consistency — Ensure all labels follow a uniform format
- Customization — Add branding, text fields, barcodes, and more
- Software Integration — Pull data from spreadsheets or document platforms
- RFID Options — Track high-security files with embedded RFID tags
Labeling Solutions We Offer
Our file labeling systems cover a wide range of needs from one-off folder labels to full-color, RFID-tagged compliance systems.
- Virtual Labels System: Create and print file labels in bulk with color-coding and intuitive layouts Explore Virtual Labeling
- ColorBar Labeling System: Popular solution with customizable templates for top- and end-tab folders Explore ColorBar Software
- ColorBar Labels & Sheets: Compatible sheets and formats for fast application Shop ColorBar Labels
Who Benefits from Automated Labeling Systems?
Frequently Asked Questions
You can print color-coded, barcoded, RFID-enabled, or fully custom labels for files and folders.
Healthcare, education, legal, HR, and government sectors benefit most from consistent, high-volume labeling.
Yes. Most platforms pull data directly from document management systems or spreadsheets.
You can use standard laser or thermal printers, depending on your system setup.
They make files easier to sort, file, and retrieve, reducing misfiles and speeding up workflows.
Yes. RFID-enabled labels are available for facilities that need high-security file tracking.
Honest Results
“We would like to extend a great big thank you to your shelving installation and file conversion team. Your team of installers are absolutely the best! They were quiet, polite and really acted as though they enjoyed their work. It was so refreshing to meet them. Everyone is very pleased with the installation and file conversion. Our file room looks great and the new file storage will give us the additional file space we need. Thank you so much.
“AWESOME team. Southwest Solutions Group did a great on supplying us our new filing equipment and labeling system with folders. No complaints. We Love our new filing system and glad to be rid of our filing cabinets!”
“The new file room and records management system is without a doubt the best thing we have ever done! Thank you for taking the time and effort to design a records management system that makes sense for our business. We spend very little time searching for missing files and misfiles are easy to spot with the color-coded labeling.”
Explore Our Specialty Shelving
Explore Wire Partition Cages & Lockers
Welded wire enclosures for tools, evidence, or server areas. Modular, secure, and compliant with DEA, IT, and facility safety standards. Wire Partition Cages & Lockers
Mezzanine, Material Lifts & Conveyors
Create second-level platforms, move pallets between floors, or automate product flow. Modular and code-compliant systems that scale with you.
Explore Mezzanine, Material Lifts & Conveyors
Roll-Down Security Doors
Lockable roll-down shutters for service counters, cabinets, and secure rooms. Available in manual or motorized models with safety features.
Explore Roll-Down Security Doors
RFID & Barcode Tracking Software
Track inventory, files, or tools with RFID portals and barcode scans. Real-time visibility helps reduce loss and improve efficiency.
Explore RFID & Barcode Tracking Software
Document Scanning Services
Steel or wood shelving for books, journals, and media. Available in wall, mobile, or freestanding units for public and academic libraries.
Explore Document Scanning ServicesAutomate Your Labeling Workflow for Fewer Errors and More Productivity
Ready to speed up your file management? From healthcare to legal to education, our labeling systems help you organize smarter, print faster, and stay compliant. Let’s simplify your file labeling process today. Call us at (800) 803-1083 or Contact Us to schedule your free consultation today.
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