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Last updated: June 18, 2018

School Record Storage & Document Management

school record archive boxes mobile storage systemIt's no secret that educational facilities often have extremely limited budgets. Even though the number of students is increasing exponentially, staff members and building footprints remain the same. More students also mean more records that need to be stored and managed. Mobile storage systems provide a great solution for education document management for storing school record archive boxes in less space while remaining organized and accessible. Click here to watch a video showing how the mobile storage system works.

Mobile Storage for School Archive Boxes

Mobile storage systems increase capacity by removing the need for extra aisles between rows of shelving. Instead, the shelving units move back and forth on tracks to expand and condense where needed. The heavy-duty systems are also built to be extra durable, which makes them ideal for storing record and archival boxes. In the application pictured here, the ISD was able to save about 1,100 square feet of space. With static storage, they would have needed about 2,400 square inches of space, which would require a room that was twice the size of their existing storage.

mobile storage system education document managementNow when teachers or administrators need to access an archive box, all they need to do is find the aisle they need (for example, aisles are labeled "academic records," "admin retention," and so on) and turn the three-spoke ergonomic handle to open it. Despite its heavy-duty construction, the carriages require very little effort to open, making them easy to access. Now when a faculty member needs to access a student's records for the student or family member, they can do this much more efficiently than if they had to search through rows of shelving, boxes, and filing cabinets. Click here to watch a video about another mobile storage system education application.

The mobile storage systems provide multiple benefits for school record storage applications, including:

  • Save up to 50% of space or double your storage capacity in the same footprint
  • Fast & ergonomic access
  • Locking units keep archive boxes stored securely
  • Ease of organization makes document management easier & faster
  • Provides a central storage location
  • Can be installed with roll-down shutter doors for extra security
  • Available through Sourcewell contracts (formerly NJPA)
  • Safety mechanisms prevent injury & provide ease of use

Contact Us for School Record Mobile Storage Systems

Southwest Solutions Group® provides design and installation services for mobile storage systems for education document management with school record and archive boxes. We will also provide you with a free consultation to determine your exact needs and specifications before the design process begins. To learn more or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.


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