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optimizing your energy records management

records and data management plans for energy companiesRecords and data for energy companies require just as much careful management as any other type of record–possibly even more. With energy data management, scanning well log files and records into digital data for better control over your information becomes easy and manageable so you can spend less time pushing paper and more time on business processes. Learn more about high-speed document scanning services.

how energy data management can help

Energy companies continue to face increasing amounts of regulations at every level of government, and failure to comply with these regulations can lead to extremely costly consequences for your business. Creating an effective energy data management system is the first step in protecting your company in the event of an audit, investigation, or media inquiry.

scanning well log files and records for energy companies

Many businesses are concerned about the costs and time spent associated with converting to digital records, but it doesn’t have to be an expensive, time-consuming process. More and more businesses are converting to a hybrid system that uses both paper and electronic records. You could, for instance, start by scanning well log files and other records of importance that require frequent access by multiple parties to improve your day-forward business workflow. And if you outsource your scanning services, you don’t have to worry about compliance; in addition to helping you develop an efficient energy data management plan, we can also scan your records for you on or offsite with our completely CJIS and HIPAA compliant staff. 

benefits of an energy data management plan

energy data records management plans & document retention schedulesAn effective records management plan includes the management of both electronic and paper files. Just a few of the benefits of developing a records management system includes:

  • Increased regulatory compliance with easy to follow records retention and destruction schedules
  • Environmentally conscious records storage
  • Reduction of offsite storage costs
  • Indexing to make records searchable and easy to access
  • Cost-effective data imaging and services for scanning well log files and records
  • Electronic data backup in the event of loss

contact us for energy data management scanning well log files & records

Southwest Solutions Group® provides consultation and compliant document scanning services to energy companies who need a more effective way of managing their records. SSG will even scan a box of your records for free so you can try our services before you buy. For more information or to speak with an information management specialist, call us at 1-800-803-1083 or send us a message today.