Ease Your Records Management Pains

What do you think of when the topic “document management” is mentioned? Generally, this brings to mind images of crowded file rooms, piles of boxes, and rows of shelving with file folders. While this is a common situation, there is another filing strategy that vastly reduces the amount of physical records management needed, which ultimately saves you space and allows you to finally get your file room organized. By simply having your documents scanned and digitized, you can introduce a more productive, secure, and easily accessible records management technique. Learn more about high-speed document scanning services.

Often, businesses think they have to stick with paper or switch entirely to digital documents, but this simply isn’t true. Combining paper with digital document management is entirely possible, and is what most businesses use today. Instead of eliminating your choices and reducing the potential of future advantages, our document scanning and digitization services embrace every effective method depending on what works for you and your specific workflow needs.

Turnkey Solutions for Paper & Digital Records

No matter what form your content takes, paper or digital, it still comes down to content and information. That’s why we offer full-service records management services, as opposed to one or the other.

The simple records management solution allows you to reduce the cost of batch backfile scanning and allows you to pull records anytime and attach them to indexes you have already created. Then you can choose which records to scan and if you want to scan them all at once or on an as-needed basis.

For paper records, records management solutions also offer the right equipment to efficiently manage your information with file system conversion and RFID label printing. This includes features such as Check in/Check out, Authorize, and Notify so you know where your records are, who has it, and when it is expected back.

If you’re archiving your records, we can box your records with uniform labeling and automatically compile your inventories. Retention scheduling will keep track of the documents’ life cycles and notify you when it is time to destroy and purge records. The records management system will automatically compile destruction requests and certificates, which it stores in its database to provide compliance and documentation. We can also box and scan your archival records so you can have digital copies instead of having to use your storage space for inactive documents. Have questions? Check out the document scanning FAQ.

Contact Us About Document Scanning & Management

Southwest Solutions Group® provides full service document management and scanning solutions. If your records are difficult to manage, we can help. We will even box, index, and upload a box of your records for free so you can try before you buy. For more information or to speak with a document management specialist, call us at 1-800-803-1083 or send us a message today.


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