CJIS Compliant Scanning for Arrest Records & Warrants
In law enforcement, accessibility while ensuring the utmost security possible is paramount. Still, though, this isn't nearly as easy as it sounds, especially when police departments are trying to manage paper records. Document scanning and digitization offers a solution to many document management problems and challenges, but many police departments are still wary of this change for various reasons (poor image scans, compliance concerns, difficulty organizing records to be scanned, documenting scanned records, etc). We offer CJIS certified document scanning for arrest records, warrants, identification documents, court records, and much more, which can be scanned on-site or off-site at our secure monitored scanning facility. Click here to learn more about our off-site CJIS certified document scanning services.
Why Have Digital Documents?
Many police departments have to resort to sending some or all of their records to an off-site storage facility. This not only incurs extra costs from the price of storage, but makes it much more difficult to file and keep track of records. Many police departments also don't have an efficient filing system in place, which makes staff hesitant to attempt spend the time and money it would require to both organize and scan their documents. And many police departments who have tried to digitize their documents have been left with disappointing results. The benefits of having digitized documents simply don't apply when it's inaccessible to most staff. We aim to change all of that.
Having an efficient, accessible, and secure digital records system offers a huge amount of benefits over manually managing paper records. Digital records offer ease of retrieval while remaining secure and only accessible to authorized users. Security is also improved by the fact that records are transferred electronically with audit tracking capabilities, rather than manually. Having digital records also reduces or eliminates off-site storage costs. And CJIS certified document scanning ensures that your department is always within regulatory compliance.
Still have questions? Feel free to call us, or check out our document scanning FAQ.
Contact Us for CJIS Certified Document Scanning
Southwest Solutions Group® provides document scanning services to all types of police departments and law enforcement facilities. We can set up a secure scanning area right in your building, or we can receive your documents at our secure off-site scanning facility. Before you commit to buying anything, we will even scan, index, and upload a box of your records for free so you can be sure that our services will meet all of your needs. For more information or to speak with a document scanning specialist, call us at 1-800-803-1083 or send us a message today.