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Last updated: July 21, 2020
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Pharmaceutical Distributor Invests in Vertical Rotary Filing Cabinets for Record Storage

Electric Record Storage Machines

Vertical Rotary Filing Cabinets helped a pharmaceutical distributor solve their record storage problem. The regulatory paperwork associated with the pharmaceutical distributor’s research is often staggering and requires sophisticated record storage and retrieval operations. So when the distributor needed to relocate its regulatory filing room, records managers had two objectives in mind—increasing storage capacity and improving the accessibility of information. The Vertical Rotary Filing Cabinets were able to easily meet those objectives. (watch Vertical Rotary Filing Cabinets video)

Vertical Rotary Filing Cabinets Save Space and Increase Storage Capacity

The records storage and retrieval operation is responsible for maintaining files for initial new drug applications, INDs, and new drug applications, NDAs. There are thousands of individual files stored in the regulatory filing room. Each day, eight to 10 people who need to access specific information contained in the records visit the area. Formerly, all of the records were stored on eight-foot high shelves. The need for additional filing space necessitated moving the regulatory filing room to a new location. The area selected was about 1,800 square feet. Click here to learn more about vertical rotary cabinets. 

To take advantage of overhead space, the company replaced a portion of its shelving with 12 Vertical Rotary Filing Cabinets. These 11-foot high units reduced by half the amount of space required to store the same number of records as the old shelves, some 10,000-12,000 files, or about 2,000- 2,400 feet of files. In addition, the Vertical Rotary Filing Cabinets have the capacity for approximately 3,000 more records for a total of about 3,000 feet of files.

Vertical Rotary Filing Cabinets Increase Productivity and AccessibilityVertical Rotary Filing Cabinets

With the old shelf filing system, there were approximately 40 filing actions per hour requiring 28 person-hours to perform. The company estimates that by using the Vertical Rotary Filing Cabinets, up to 90-file actions per hour can be performed. The Vertical Rotary Filing Cabinets are ergonomically designed to present files at an ideal height for selection, 39 inches for standing operation. This height contributes to employee safety and improved productivity when compared with the bending and climbing associated with conventional shelving.

Design and Installation of Vertical Rotary Filing Cabinets

Design and installation services are an essential part of our business. From initial analysis of your filing and record storage needs to installation, Southwest Solutions Group® will partner with you to develop Vertical Rotary Filing Cabinets that are designed to significantly improve your company's productivity while saving space. Just give us a call at 1-800-803-1083 or send us a message and we will put you in touch with one of our experienced sales professionals.


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