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Last updated: July 06, 2020

Healthcare Group Faces Storage Emergency

medical records kept on-site in mobile file storage shelvingA three-hospital healthcare group in the northwest faced a storage emergency. An off-site supplier that housed the bulk of the hospitals’ medical records was raising their annual storage fee by 500 percent. The hospital needed a new and cost-effective solution for storing files. They renovated another building and turned to mobile file storage shelving to house the medical records. Click here to learn more about high density mobile shelving. Available on Vizient GPO Contract #CE2900 (Vizient customers call for contract pricing.

The Plan to Bring Medical Records On-Site

Not only did the healthcare group store medical records at an off-site facility, they also kept files at seven different locations throughout the three hospitals. With over 50,000 linear feet of files, the group knew the best solution would be to keep them all on-site in one centralized location. To accomplish this task, they renovated a 15,000-square-foot former laundry building at one of their campuses, and turned it into the centralized document management center.

Why Mobile File Storage Shelving was the Best Choice to Store Records

mobile file storage shelving in the new centralized document management centerEven though the building was large, there wouldn’t be enough space to store the files in traditional static shelving. On the other hand, mobile file storage shelving was able to store everything the hospital needed within the allotted space. Because mobile file storage shelving doesn’t require access aisles between each row of shelves and it condenses shelves together, it’s the ideal solution to increase storage capacity in limited space.

How the Mobile File Storage Shelving Improved Storage

By using mobile file storage shelving the healthcare group saved 40 percent of the money they would have spent if they continued using the off-site vendor. They were also able to use only existing health information management staff from the three hospitals even though volume exceeded one million medical records.  

Former records storage areas were available for conversion to patient care functions. And overall, retrieval of records is faster and easier than ever before since everything is housed in the mobile file storage shelving at one central location, making staff much happier.

Contact Us for Mobile File Storage Shelving in Your Healthcare Facility

Southwest Solutions Group® provides design and installation services for mobile file storage shelving. SSG will even provide a free consultation to determine your exact needs before the design process begins. To learn more or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.


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