View Filing Systems Image Gallery | Filing Systems | High Density Storage | Multimedia Cabinets | Electric Filing Machines | Bi-file Shelving | Box Shelving | Automated File Labeling

Most companies pay less attention to file and record systems than other areas of their business because filing systems are viewed as a cost and not an income generating business function (View Filing Systems Image Gallery).  But taking a closer look at your filing systems may reveal some substantial opportunities to generate revenues while reducing your overhead operating costs.

How To Determine If You Have a Well Designed File System

A well designed filing system includes the following traits:

• A chart of the flow of information in your office
• An inventory of records
• A training manual for records management
• Standardization of labeling methods for files
• Up to date on the latest information technology tools (barcoding and imaging)
• Implements methods to increase productivity and eliminate misfiles
• Regularly scheduled purges of inactive files from the active filing system
• Implementation of open shelf side tab color coded file shelving versus a top tab file cabinets
• Provides a quick Return On Investment payback
• Provides security of files and information from unauthorized access
• Surveys filing system users for ways to improve the filing system
• Methods to increase worker morale related to filing systems

Well Planned and Designed Filing Systems

The result of a well designed filing system will have a direct and positive effect on your company’s efficiency, profitability, and customer satisfaction.  Below are examples of organizations that have taken advantage of filing system solutions to make their business more profitable.

• A global integrated materials and technology group used high density file shelving to downsize their offices by 50% allowing them to reduce lease and overhead costs to stay in their upscale building space.
• A public defender's office was able to significantly reduce frustration by reorganizing their records, and consolidate all of their records from several locations into one record room and still have room for growth.
• A national collections department reduced construction and energy costs using rotary file cabinets while consolidating 150 locations into 8 locations.

Contact Us Today For A Free Analysis Of Your Filing System

Southwest Solutions Group specializes in designing and installing space saving filing systems that reduce overhead costs and enhance the productivity of personnel to generate profits.  Our knowledgeable sales engineers are experienced and trained to listen to your requirements and identify key areas of your operation that justify improvement.  After we fully understand your file storage and productivity needs, our team of efficiency planners will provide a comprehensive proposal with plan drawings for your review.  Call us toll free today at 1-800-803-1083.