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HIPAA Compliant Medical Records and Document Chart Scanning for Healthcare Facilities in Oklahoma City and Tulsa

Southwest Solutions Group® provides secure HIPAA compliant medical records and document chart scanning services to healthcare facilities in Oklahoma City, Tulsa, Norman, Broken Arrow, Lawton, Edmond, Moore, and throughout the state of Oklahoma. We understand that you need a medical records and document chart scanning service that is cost efficient and doesn’t affect the quality, service, or privacy of your patients. Our specially trained staff processes all your medical records and document charts either in opne of our secure facilities or on-site at your office. (Read about a medical chart scanning project we recently completed)

Why Should You Scan Your Medical Records and Document Charts?

Physicians are required by law to maintain a medical record for each patient that fully and exactly documents the person's evaluation and treatment. All records must be maintained for 10 years. Obstetrical and minor patient records must be held for 10 years or until the patient is 20 ½, whichever is longer.

The failure to preserve a medical record for each patient constitutes professional misconduct, which could jeopardize a physician’s license to practice medicine. Furthermore, a missing medical record (or portion thereof) could have serious consequences on your ability to defend yourself in a malpractice suit because if you can't produce the records, your account of the events could be doubted.

Our HIPAA Compliant Medical Records and Document Chart Scanning Services

Document scanning is more than just putting paper into a scanner, which is why we offer many different HIPAA compliant scanning services for your medical records and document charts including,secured-document-scanning-facility

  • Pack & Purge
  • Detaching staples and clips from your patient files
  • Fastchart scanning & file naming
  • Files sectioned to match your EMR and current filing system
  • EMR relocation & import services
  • Converting charts to CD or DVD
  • Secure shredding, medical records storage, or return of your files
  • HIPAA compliant chain of custody & 100% quality guarantee

Trust Us for HIPAA Compliant Medical Records and Document Chart Scanning

You might think that hiring a temporary staff and buying your own scanning equipment will be less expensive than paying for medical records and document chart scanning services; however, the risks that come with insufficient quality control and lack of experience can greatly offset any savings.

Southwest Solutions Group guarantees 100% quality on our HIPAA compliant medical records and document chart scanning services, and will work with your practice to audit the final file collection and ensure that each record is properly preserved. The security of your files and privacy of patient health information is not just good customer service, it is the law. We will meet or exceed all industry standards for record tracking and security. During scanning, your files will be logged, barcoded, and kept under 24 hour surveillance. Once scanned, they will be kept in a secure area until either returned to you or securely shredded.

Because cost plays an important role in the decision to have your medical records and document charts scanned, our team will work with you to determine total costs. We also offer many options such as free project financing, “scan on demand”, and bulk scanning prices to help offset the cost.

Contact Us for HIPAA Compliant Medical Records and Document Chart Scanning Services in Oklahoma City and Tulsa

We will scan a box of your records at no charge and upload the documents to our secure viewer or your ftp site. You will be able to view the quality of our document scanning services and understand how the documents are indexed. Click here for this free offer or if you have any questions about our HIPAA compliant medical records and document chart scanning services for all types of healthcare facilities in Oklahoma City, Tulsa, Norman, Broken Arrow, Lawton, Edmond, Moore, and throughout the state of Oklahoma, give us a call at (405) 879-3448 or send us a message.

Document Scanning Brochures

Select a brochure below for more information on document scanning services.

Some of Our Clients

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