GSA & TXMAS Contracts for Backfile Document Scanning Services
Southwest Solutions Group® offers secured CJIS (Criminal Justice Information Services) and HIPAA (Health Insurance Portability and Accountability Act) compliant Backfile Document Scanning Services on GSA Schedule & TXMAS government contracts. Our document scanning services are more than just a “quick fix” for your mounting paper problems; they are a sensible solution that will enable you to better manage documents (whether paper or digital) through smart records management and understanding changes in government regulations.
Why Should You Use Our Document Scanning Services?
There are several reasons you should use our document scanning services, besides the fact of being on GSA schedule and TXMAS government contracts.
First, we come from a history of records management services. Since 1969, we have been providing need based solutions to improve productivity, life cycle document management scheduling, HIPAA security, regulatory compliance, and space management requirements for records managers. In the last couple of decades we have watched technology transition "records managers" from offices in the facility basement to "information managers" with offices in the corporate penthouse. Even though technology has brought many changes and more complexity, the foundation of understanding the importance of information problem solving whether paper or digital has not changed. We are not coming to you with just a document scanning service, we are here to understand and recommend document scanning solutions based on your needs and your budget.
Secondly, we offer CJIS and HIPAA security compliance. All of our employees have to have a security addendum with a law enforcement agency and pass a finger print background check. (more information on CJIS security policy requirements)
Document Scanning Services Based On Your Needs
We understand that every organization is unique with different needs. For that reason we have found that undergoing a discovery process will help us implement the best solution based on your budgetary constraints. Our discovery process consists of,
- Analyzing your specific organization’s document workflow.
- Determining which documents make sense to scan and when to scan them.
- Analyzing cost savings based on justification and return on investment.
- Designing customized short and long-term document scanning plans.
Onsite or Offsite Backfile Document Scanning Services
If you’re thinking that scanning your documents will disrupt your daily workflow, think again. We provide onsite and offsite document scanning services. Our offsite scanning services is performed in one of our secured facilities.
Benefits of Backfile Document Scanning
Using our Backfile Document Scanning Services for your documents to convert them into digital files has plenty of advantages:
- Reducing your building footprint OMB M-12-12 to save taxpayer money.
- Never lose any important documents again
- Quick access to documents in and out of the office
- Digital backups for document protection and disaster recovery
- Eliminate off-site storage costs
GSA and TXMAS Document Scanning Contracts
Southwest Solutions Group represents the following GSA and TXMAS contracts:
GSA Small Business Contract:
GSA Contract #GS-25F-0046S FSC Group 36
CAGE Code: 58928 DUNS #: 00 643 2918
Contract Period: September 12, 2011 - September 11, 2016
Contact Us to Try Our Document Scanning Services on GSA Schedule & TXMAS for Free
Our free document scanning offer includes scanning a box of your documents at no charge. We will upload the documents to our secure viewer or your ftp site so that you can view the quality of our scanning services and understand how the documents are indexed. Click here to try our Document Scanning Services today! For more information about our Document Scanning Services on GSA Schedule & TXMAS government contracts, please call us at 1-800-803-1083 or send us a message to speak with a representative.