keeping your energy company compliant and efficient
With the increasing regulations at multiple levels of government for the energy industry, keeping energy records and legacy data can be daunting. Compliant document scanning for energy industries provides regulatory compliant services for scanning and digitizing pipeline equipment files, well log files, legal files, and more for energy companies who want to enhance their business's productivity by using a hybrid records management system.
how document scanning improves business processes
Since most companies have too many documents to convert to a completely paperless office, many of them are converting to a hybrid office. Knowing which records to digitize and when to convert them is essential to experiencing benefits of a paperless office. Generally, companies will scan active records that are frequently used for faster access, while less frequently used documents are kept in hard copies.
Compliance is another another factor that companies have to keep in mind when developing a document management plan. Knowing regulations and keeping track of your records retention and destruction guidelines can help you avoid costly fees in the event that your company is audited. Outsourcing compliant document scanning for energy industries is an easy way to be sure that your business is following compliance, since scanning staff has already been verified for CJIS and HIPPA compliance. Consulting a records management company can also help you develop and follow proper records retention schedules.
benefits of compliant document scanning for energy industries
An effective records management plan includes the management of both electronic and paper pipeline equipment files, well log files, and other types of records. Even digitizing just half of your records can enhance your productivity, reduce costs associated with paper records, and improve regulatory compliance. Just a few of the other benefits of digitizing your active documents includes:
- Increased regulatory compliance with easy to follow records retention and destruction schedules
- Environmentally conscious records storage
- Reduction of offsite storage costs
- Indexing to make records searchable and easy to access
- Cost-effective data imaging and services for pipeline equipment files, well log files, etc.
- Electronic data backup in the event of loss or disaster
Contact Us For Compliant Document Scanning For Energy Industries
Southwest Solutions Group® provides consultation and compliant document scanning services to energy companies who need a more effective way of managing their records. SSG will even scan a box of your records for free so you can try our services before you buy. For more information or to speak with an information management specialist, call us at 1-800-803-1083 or send us a message today.