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hospital inventory control with rfid software

A Solution for Increasing Patient Satisfaction and Efficiency

A local community hospital with 65 beds opened a new hospital facility and medical office building. The hospital was looking for ways to increase patient and staff satisfaction by improving efficiencies to reduce costs. The hospital’s materials management director saw an opportunity to make a change, specifically in the clean supply rooms, that would make this possible. The change was to transition from a PAR storage system to a FrameWRX Kanban Bin Storage System with Hospital Inventory Control RFID Software. This change produced significant results in right-sizing inventory, preventing stock-outs, saving time counting, and improving morale among nurses and staff members. (view images of FrameWRX Kanban Bin Storage System with Hospital Inventory Control RFID Software)

Transition from PAR Levels to Kanban Bin Storage with Inventory Control RFID Software

framewrx kanban bin storage system

The materials management team faced several challenges in their daily work, including occasional stock-outs of items nurses needed for patients; substantial time spent counting items daily to bring the supplies up to inventory PAR level; and the use of manual and tedious daily materials replenishment and fulfillment processes. The consequences of these challenges led to staff communication issues, unnecessary time away from patients, and the department performing non-value added tasks. All these issues combined made the case to find a better solution a priority. After researching possbile solutions, they decided to purchase the FrameWRX Kanban Bin Storage System with Hospital Inventory Control RFID Software.

FrameWRX Kanban Bin Storage System replaces the old PAR level storage and inventory method. Kanban embraces the LEAN philosophy to eliminate waste, reduce inventory costs, and improve the workflow process. The Kanban system manages inventory levels with a two-bin inventory control system where specific usage “triggers” replenishment. When the primary bin is emptied, the secondary bin is used and a call is triggered to replenish the primary “bin” of stock.

When paired with the Hospital Inventory Control RFID Software, the replenishment “trigger” is a stock card that includes an RFID tag, which contains detailed information about the specific medical supplies. When a medical supply is running low, the stock card is inserted into the StockBox, which transmits a wireless message to the materials management software for replenishment.

rfid software and kanban bin storage systemResults of the Kanban Bin Storage System with Inventory Control RFID Software

The hospital’s expectations of the new FrameWRX Kanban Bin Storage System with Inventory Control RFID Software were that staff would have more time to spend on value-driven services; a cost savings in terms of inventory and personnel; and be able to optimize inventory levels for all supplies. And just five short months after converting to the FrameWRX Kanban Bin Storage System with Inventory Control RFID Software, the hospital realized an incredible return on investment.

  • Reduced inventory from 3,600+ items to 1,900 within two months
  • $1,000 in reduced consumables inventory after re-sizing inventory once
  • 1.5 hours saved each day in counting supplies
  • 468 hours saved each year in counting supplies
  • 2 hours saved per week of nurses’ time by preventing stock-outs, or $3,120
  • Personnel counting savings, including overhead costs of $7,020 per year, not including savings from nursing time
  • Full ROI in less than 18 months for hardware, stock cards and software
  • Zero stock-outs since installation

Contact Us for a Kanban Bin Storage System with Inventory Control RFID Software

Southwest Solutions Group® provides FrameWRX Kanban Bin Storage Systems with Hospital Inventory Control RFID Software to all types of healthcare facilities. Give us a call at 1-800-803-1083 or send us a message to speak with the representative in your area.

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