Electronically converting paper files is cost effective
Between affidavits, case files, client notes, documents filed in court proceedings, reference materials and will forms, attorneys accumulate a lot of paper records. And the majority of it must be kept on hand for future needs. Often times, they are so inundated with information that the task of sorting through it all becomes a job in itself. And, in some cases, law firms have been forced to lease additional storage space and move sensitive documents off-site just to operate more efficiently. This, however, delays productivity as well as eats away at financial resources. As a result, more and more firms are seeking out more cost-effective ways to keep track of data. One such solution gaining momentum within the industry is electronically converting paper files. Reasons for the switch will differ based on organizational requirements. The need for secure access to stored legal records, however, will be efficiently met without fail. This is because it allows for the added benefit of keeping sensitive information in one centralized location, making it easy to control access and ensure records are not leaked to unauthorized sources. In addition, once the digital conversion is complete, there will be fewer tangible documents taking up space in off-site storage, resulting in a cost-effective change. Electronically converting paper files for secure access to stored documents is budget friendly.
Benefits of electronically converting paper files
Making the decision to go from working with paper to paperless files is a big undertaking and should not be entered into lightly. Once the decision has been made to move forward, however, it won't take long for you to see that it was a worthwhile investment. This is because there are plenty of benefits that go along with it. These include:
- Freeing up space for more productive uses
- Improved accessibility to documents from anywhere, day or night
- Access to new and old files is simplified for faster retrieval when needed
- Revisions made to documents are more easily tracked
- Efficiency and information management is also improved
- Back-up information for worry-free convenience when it comes to lost documents
- Client needs are responded to faster
Electronically converting paper files improves efficiency of law firms
Law firms already have enough on their plate to concern themselves with. Make the task of keeping track of information pertinent to active and inactive cases easier on yourself by electronically converting paper files. In doing so, efficiency will be much improved because secure access to stored legal records will allow for you to work smarter, not harder. Get answers to questions about electronically converting paper files.
Contact us for electronically converting paper files
Southwest Solutions Group® provides consultation and conversion services for legal records. For your free consultation, call us at 1-800-803-1083 or send us a message today.