sign documents digitally with electronic signature Software
Even if your business has converted to paperless documents, many companies still face the problem of what to do with a digital document once it needs a signature. Usually, someone will have to print it out, sign it, fax it to a different party, and wait for them to sign and fax it back. This throws a wrench into the wheel of productivity and can waste a substantial amount of time. Luckily, the growing electronic signature software sector allows customers and employees to bypass this time-wasting process by signing their documents digitally.
According to the FDIC Compliance Manual, an electronic signature refers to "an electronic sound, symbol, or process, attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record.” Signing documents digitally makes it much easier for companies and their customers to get their documents signed and on their way.
How signing documents digitally works
To use electronic signature software, simply upload a document, whether it's a Word document, PDF, or image file, to an online service. Then, tag it with special annotations where the document will need to be electronically signed. This annotated file is sent to the recipient, who signs it on their computer or tablet. Signatures can be stock cursive fonts or can actually be written it using a mouse or finger. When the file is signed, it is sent back to you. This entire process takes place digitally, so there is no need to wait for faxes or printing.
Electronic Signature software is Safe And Legal
The Federal Deposit Insurance Corporation (FDIC) signed the Electronic Signatures in Global and National Commerce Act (E-Sign Act) in 2000. This law says that electronic signatures and records in or affecting interstate or foreign commerce are generally valid. Any law or regulation that requires you to provide information in writing can legally be done so electronically. Every state has at least one law for electronic signatures pertaining to intrastate commerce, but federal law states that an electronic contract or signature may not be denied solely because it's in electronic form.
With electronic signature software, you can:
- Add e-signatures to any document type
- Clearly and graphically display signatures on most types of image files
- Clearly validate that the document and signature has not been altered or tampered with
- Integrate e-signatures easily into the workflow process by adding a simple Sign Document step
- Set user permissions to secure your documents
contact us about signing documents digitally
Incorporating e-signatures into your workflow will save you time, money, and headaches. Southwest Solutions Group® provides consultation services for setting you up with electronic signature software and will help you ensure the productivity of your business. Call us at 1-800-803-1083 or send us a message and we will have your local representative contact you.