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Computerized Key Control Management

computerized key control management tracking systemAn organization was having issues storing over 600 of their highly sensitive keys safely and securely, an impossible task with only manual resources. Instead of risking liability, left, and loss, the embassy integrated a computerized key control management tracking system in the form of an automated cabinet locker.

Automated Cabinets, Lockers, Boxes

With over 600 keys, keeping track of every transaction with manual resources is impossible, time consuming, and a waste of human resources. But just like every organization, these keys are highly sensitive and require constant management and monitoring by supervisors to make sure that only authorized users have access to them, and every transaction still needs to be documented somehow.

The solution ended up being a surprisingly simple one: a computerized key control management system with one automated box locker with six drawers, with the ability to add more drawers in the future should their key storage needs change.

Each key is stored in a separate compartment within a drawer, while access to each compartment is only possible after biometric identification set to specific preset personal authorizations. All keys must be returned to the system after a preset time, or the system sends an alert to both the manager and user. Each transaction is also captured and documented by a wireless video camera for extra security.

key control management automated cabinet locker box

For decades, the organization's key storage management was manual, leaving them vulnerable to risks and human error. The presence of a manager needed every single time someone needed a key was unrealistic, especially after hours and in the event of emergency. This resulted in every employee having full access to the key cabinet, resulting in lacking documentation and missing keys, which required frequent attention and re-issuance. Since the automated cabinet was installed, all of these problems were solved almost immediately. Access is automated and fully controlled, documented via video with automatic reports provided by the system for every transaction that occurs. The automatic locker can also store more than just keys; it can store virtually any asset such as firearms, employee personal items, and other media in compartments of various adjustable sizes.


Innovative Key Cabinets

Below are three various types of key cabinets to protect and track your keys. Each of the key cabinets below includes a RFID reader and key tags. Key compartment is 1.5" x 1.6" x 2.9". These cabinets can be configured with different sized compartments to store an assortment of items.

Optional Items: video camera, voice control, biometric reader, and magnetic card reader.

Model# of Keys StoredSale Price Including FreightUnit Photo
SSGFRAME198 198 $12,085 key wall cabinet ssgframe
SSGFRAME396 396 $17,045
SSGCOMPACT96 96 $12,495 key cabinet table top unit ssgcompact
SSGCOMPACT192 192 $13,085
SSGCOMPACT288 288 $14,845
SSGCOMPACT384 384 $18,145
SSGULTRA198 198 $18,395 key cabinet large stand alone ssgultra
SSGULTRA396 396 $20,050
SSGULTRA594 594 $23,364
SSGULTRA792 792 $25,895
SSGULTRA990 990 $30,895
SSGULTRA1188 1188 $34,895
SSGULTRA1386 1386 $38,895
SSGULTRA1584 1584 $41,895
SSGULTRA1782 1782 $45,895
SSGULTRA1980 1980 $48,895
SSGULTRA2178 2178 $51,895
SSGULTRA2376 2376 $54,895

Contact Us for Computerized Key Control Management Tracking System

Southwest Solutions Group® provides design and installation services for automated cabinet, box, and locker computerized key control management tracking systems. We will also provide you with a free consultation to determine your exact needs and specifications before the design process begins. To learn more or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.


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