Most organizations pay less attention to filing systems than other areas of their business because filing systems are viewed as an operating cost and not an income generating investment. But taking a closer look at your filing systems may reveal some substantial opportunities to generate revenues while reducing your overhead operating costs.
How To Determine If Your Filing System Is Designed To Cut Costs And Generate Profits
A well designed filing system employs the following traits:
- A flow chart of information has been developed and studied
- Maintains a inventory of records
- Has a Records Management Manual for training new personnel
- Has a standardized method of labeling files
- Has researched and discussed the latest information technology systems (barcoding and imaging)
- Implements productivity tools to eliminate misfiles and speed retrieval of information
- Regularly purges inactive information from the active filing system
- Uses a side tab color coded filing system versus a top tab filing system for space and productivity savings
- Provides a quick Return On Investment payback
- Secures information from unauthorized access
- Surveys users for improvement ideas to improve service
- Increases worker morale
Testimonies Of Well Planned And Designed Filing System Solutions
The result of a well designed filing system will have a direct and positive effect on your organization’s efficiency, profitability, and customer satisfaction. Below are examples of other businesses that have taken advantage of filing system solutions to make their organization more profitable.
- A global integrated materials and technology group used high density file shelving to downsize their offices by 50% allowing them to reduce lease and overhead costs to stay in their upscale building space.
- A public defender's office was able to significantly reduce frustration by reorganizing their records, and consolidate all of their records from several locations into one record room and still have room for growth.
- A national collections department reduced construction and energy costs using rotary file cabinets while consolidating 150 locations into 8 locations.
Contact Us Today For A Free Analysis Of Your Filing System
Southwest Solutions Group specializes in space saving filing systems that reduce overhead costs and enhance the productivity personnel to generate profits. Our knowledgeable sales engineers are experienced and trained to listen to your requirements and identify areas of your operation that justify improvement. After we fully understand your file storage and productivity needs, our team of efficiency planners will provide a comprehensive proposal with plan drawings for your review. Call us toll free today 1-800-803-1083.
